Accessibility

These are the basics for creating an accessible PDF document, such as minutes or agendas.

Making Sure Your Word Doc is Accessible

Are you ready to save your Word document to share or convert to PDF?

First, check the following:

• Are your fonts easy to read?
• Do any images with text have enough contrast to be read easily? Use the WebAIM Contrast Checker if you're unsure.

Then:

1. Go to Review > Check Accessibility.
2. View the results.
3. Select each item to jump to the element causing the error.

Common Issues

Hard-to-read Text Contrast

Solution: Increase the contrast 

Missing Alt Text

 

Solution

Add an image description.

• Do not use text like "Picture of" or "Photo of" or "Graphic of" as the screen reader will generally add this.
• If the image contains text, duplicate the text unless the same information is presented in the document nearby.
• If the image is purely decorative, select "Mark as Decorative."

Note: If the image repeats information, such as the following example, where a picture of Abraham Lincoln (not doing anything that needs extra information) is followed by the heading "Abraham Lioncoln", you may mark the image as decorative.

 

Exporting Word to PDF

 

Select "Review"