Plans for District Police Department >> 2017 - 2018 District Police Department District Program Review

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2017 - 2018 District Police Department District Program Review
Michele Jeannotte
Michele Jeannotte

Version: 4
Group: 2017 - 2018
Type: District Program Review
Last Modified On: 12/19/2017 9:20:28 AM
Last Modified By: Michele Jeannotte
State: Submitted (Draft)
State By: Michele Jeannotte

Instructions

1. Mission

  1. Assume the reader knows nothing about your unit. Please describe concisely its mission.

The SBCCD Police Department, in concert with the Board of Trustees, is committed to providing a safe and secure learning environment for all students and employees. This will be accomplished through a cooperative and coordinated effort involving all departments and the SBCCD employees, law enforcement agencies and the community. 

2. Description

  1. Please describe concisely the following characteristics of your unit. Feel free to use both narrative and quantitative information.
    1. Purpose
    2. Functions or services
    3. Clientele(s)
    4. Value of your services to the clientele(s), the Colleges, and the District
    5. Organizational structure and number of personnel by function
    6. Annual budget by object code for the last three years
    7. Hours of operation, location, and other pertinent service characteristics
    8. Significant changes, if any, since the last program review

i. Purpose

The purpose of the police department is to provide and maintain a safe learning/working environment for all students and staff.

ii. Functions or Services

Provide professional twenty-four hour protection which includes patrolling the CHC/Valley campus and all District facilities. During peak hours we provide foot, vehicle and golf-cart patrols for the District.  We respond to, and investigate, criminal activity and calls for service.  We participate in crime prevention programs, enforce parking and all traffic violations, and maintain criminal statistics.  San Bernardino Community College District Police Department is a Certified POST Agency.

iii. Clientele(s)

We serve the entire District community, and visitors to all District facilities. 

iv. Value of your services to the clientele(s), the Colleges, and the District

We provide a safe working and learning environment. We also safe guard lives and property to all district locations.

v. Current Organizational structure and number of personnel by function
 

1 - Chief of Police

2 - Sergeants

1- Emergency Manager

4 - Police Officers

9 - Security Officers

1 - Dispatch Clerk

1 - Administrative Secretary

vi. Annual budget by object code for the last three years
 

The annual budget by object code is attached.

vii. Hours of operation, location, and other pertinent service characteristics
 

SBCCD Police Department operates 24 hours a day, 7 days a week.  We are located in the Campus Center, Room 100, at Valley College, and in the LADM Building, Room 153, at Crafton Hills College.  Office/Lobby hours are 8am-4:30pm, Monday through Friday.    

viii. Significant changes, if any, since the last program review
 

Department is still below appropiate staffing and equipment levels and is in need of:

Six Officers and Two CSO's, new vehicles, equipment (body cams), increased budget.

3. Outcomes and Other Measures of Effectiveness

  1. Identify at least one essential measure of effectiveness for each major operation of the unit. (See Effectiveness Measurement Guidelines and Examples.)
  2. Include at least one baseline measure or measure of progress on a well-defined outcome.
  3. Include at least one measure showing effectiveness in responding to the Colleges’ needs.
  4. For each measure, identify the assessment method you used.
  5. Please summarize the results of the measures you have applied. If results showing trends over time are available, please report them.

1. Protection of the students and staff.

  • Measure of effectiveness - The number of crimes reported (increase vs. decrease) results of campus survey. Result of Campus Survey.
  • Results over time - Reduction of crimes
  • Assessment method - Monitor the weekly crime rate. Target is to reduce the number of crimes reported per week.
  • Any trends - Reported crimes and drawn reports per quarter.

2. Protection of property and parked vehicles.

  • Measure - The number of vandalisms and thefts reported
  • Assessment method - Monitor the weekly vandalism and theft rate. Target is to reduce the number of thefts and vandalism reported per week.

3. Information disseminated to students and staff.

  •  Measure - Program Review Survey/Campus Survey Results
  •  Assessment Method - Monitor satisfaction rating. Target is to improve satisfaction rating on next year's Program Review Survey.

4. External Opportunities and Challenges

  1. Describe any external opportunities that might lead to unit improvement over the next three to five years.
  2. Describe any external challenges (e.g., legal requirements, budgetary constraints) that might limit operations or improvement over the next three to five years.

A.

1.  Availability of State and Federal grants. Founation and Organization Donations

B.

1.  State budget

2.  Funding cutback

3. Staff Salaries vs. competing agencies

5. Analysis and Evaluation

  1. Analyze the implications of the assessment results and external factors for your unit.
  2. In light of your analysis, what are your unit’s main strengths?
  3. In light of your analysis, what are your unit’s main weaknesses?

a.


According to the program review survey, 98% of those who responded were satisfied or very satisfied with their safety on campus. Maintaining the safety of the students, District employees and any others depends on reducing the number of crimes reported. Accurate reporting of crimes and dissemination of information will ensure that everyone is informed.  

b.

1. Willingness of police/security personnel to provide safe campuses with minimal resources.

2. Well trained police department has been a part of the California POST program since 2008.

3. Accommodating to student and staff needs.

4. Accessibility of police web-site containing safety and alert information.

5. Providing saftey training and releated information to students/staff.

c.

1. Lack of staff/resources.

2. Attracting qualified personnel, as a result of below average pay/salaries.

6. Three-to-Five Year Vision

  1. Describe your unit as you would like it to be three to five years from now.

1. Increase staffing (Police Officers and CSO's) to provide a comfortable level of police officers/CSO's for the students and staff. Positive impact being reduction of overtime hours.

2. Salary increase for police officers. Currently, our sworn personnel's compensation is below average; which has hindered recruiting efforts to fill vacancies. Last failed recruitment was 12/2017.

3. Provide necessary equipment to preserve the safety of our officers and campus community.

7. Impact on the Colleges and the District

  1. Describe the most significant relationships with other District operations and College operations.
    1. What major impact does your unit have on them?
    2. .What major impact do they have on your unit?
  2. How do your mission, vision, and goals contribute to the Board Imperatives and the District and/or College mission, vision, strategic directions, and/or goals?

a.  

Human Resources 

         i. Police Department's major impact on Human Resources:

  • Background investigations
  • Delivery and receipt of confidential personnel reports
  • Security services

         ii. Human Resources's major impact on Police Department:

  • Facilitates the recruitment, hiring, discipline and termination process 

 

Student Services

          i. Police Department's major impact on Student Services:

  • Reporting of student behavior and security services
  • Providing safety and security to the campus community

b. 

It is a policy of the Board of Trustees for the San Bernardino Community College District to protect members of the entire college community and the property of the District. In accordance with this policy, the District maintains a Police Department 24 hours a day, 7 days a week. The officers are sworn and duly Commissioned Police Officers of the State of California as defined in section 830.32 of the Penal Code and 72330 of the California Education Code and authority extends to anywhere within the state.

 


 

8. Other Pertinent Information

  1. Include here any other information you regard as necessary for a full understanding of your unit.

District police officers are sworn and duly Commissioned Police Officers of the State of California as defined in section 830.32 of the Penal Code and 72330 of the California Education Code and authority extends to anywhere within the state. Officers are mandated to participate in on-going professional training to maintain proficiency and comply with the California State standards. The police employees in our unit have undergone an extensive professional background investigation required by the State of California Peace Officers Standards and Training Commission.  Campus Security Officers receive mandated 24 hour state training in campus enforcement.

9. Goals, Objectives, Action Plans, and Resource Requests

  1. Goals (with priority rank) over the next three years
  2. Objectives (with priority rank) under each Goal
  3. Principal Activities under each Objective, if available
  4. Timeline for completion of each Activity or Objective
  5. Person responsible for ensuring completion of each Activity or Objective
  6. Progress on or achievement of a given Goal or Objective does not necessarily require additional resources. For Goals and Objectives that do require resources, enter the following information:
    1. Resources required to achieve Goals and Objectives over the next three years, with description and rationale for each
    2. Identification of associated Goals or Objectives
    3. Type of Resource
      1. Expenditure Category
      2. One-time/Ongoing
    4. Estimated annual cost (or savings) for the next three years
  • 1 - Goal - Two New Police Officers
    Priority Rank:
    1
    Objectives:
    • 1.1 - Objective - Fill two police officer vacancies. This will lower our overtime cost.
      Priority Rank:
      1
      Start Date:
      07/01/2017
      End Date:
      06/30/2018
      Responsible Person:
      Chief of Police
      Strategic Direction:
      Goal 3: Partnerships of Strategic Importance
      Impact Type:
      District Wide
      Institutional Learning Outcome:
      Not Applicable
      Resource Requests:
      • 1.1.r1 - To fill department vacancies with qualified personnel and lower our overall overtime cost.
        Description

        It is a policy of the Board of Trustees for the San Bernardino Cummunity College Disrtict to protect members of the entire college community and the property of the District. In accordance with this policy, the District mantains a Police Department 24 hours a day, 7 days a week. The officers are sworn and duly Commissioned Police Officers of the State of California as defined in section 830.32 of the Penal Code and 72330 of the California Education Code and authority extends to anywhere within the state.

        In lineage with the above policy our department is requesting two new police officers. Our Department is far below staffing levels. We currently have four police officers and should have a total of at least ten.


         

        Rationale

         

        Intitial start-up cost of $5,380 per month per officer, with future cost of $64,560 per year per officer.

        Resource Type:
        Ongoing
        Expenditure Category:
        Classified Unit Member Non-Instruction (2181)
        First Year Cost/Savings:
        $64,560.00/$0.00
        Second Year Cost/Savings:
        $67,788.00/$0.00
        Third Year Cost/Savings:
        $71,172.00/$0.00
      Actions/Activities:
      • 1.1.a1 - Fill Two Vacancies

        To provide adequate 24/7 services, the District would need to hire two more police officers this year to assist in getting our staffing levels up to par.

        Start Date:
        07/01/2017
        End Date:
        06/30/2018
        Responsible Person:
        Cheif of Police
  • 2 - Goal - Salary Increase for Officers
    Priority Rank:
    2
    Objectives:
    • 2.1 - Objective - Salary increase for police officers; in an effort to attract qualified personnel to fill vacancies. This will also assist in lowing our overtime cost.
      Priority Rank:
      2
      Start Date:
      07/01/2017
      End Date:
      06/30/2018
      Responsible Person:
      Chief of Police
      Strategic Direction:
      Goal 3: Partnerships of Strategic Importance
      Impact Type:
      District Wide
      Institutional Learning Outcome:
      Not Applicable
      Resource Requests:
      • 2.1.r1 - Salary Increase
        Description

         

        To provide adequate 24/7 services, the District would need to hire 2 more officers.

        Salary increase for police officers will allow our department to attract qualified personnel.  With other departments in our area offering salaries far above our current police officer salary, it has become difficult to find qualified personnel for our department. Increasing the salary to a more competitive level will allow our department to competitive level will allow our department to compete with other departments and fill necessary positions. In addition, having more officers will decrease our overtime. Our last failed recruitment was November 2017.

        Rationale

        Start up cost would be $1213 per officer per month. A total of $58,224 per year

        Resource Type:
        One-time
        Expenditure Category:
        Classified Unit Member Non-Instruction (2181)
        First Year Cost/Savings:
        $58,224.00/$0.00
  • 3 - Goal - Equipment Needs
    Priority Rank:
    3
    Objectives:
    • 3.1 - Objective - To provide 24/7 service our department is in need of necessary equipment to preserve the safety of our officers and the community.
      Priority Rank:
      3
      Start Date:
      07/01/2017
      End Date:
      06/30/2018
      Responsible Person:
      Chief of Police
      Strategic Direction:
      Goal 3: Partnerships of Strategic Importance
      Impact Type:
      District Wide
      Institutional Learning Outcome:
      Not Applicable
      Resource Requests:
      • 3.1.r1 - Equipment Needed
        Description

        Equipment for 2 New Officers (Gun/Vest/Taser/Belt/Baton/Uniforms) $6000.00
        Two New Long Rifles (AR-15) $2600.00
        HT Radios $4000.00
        Two Duty Handguns $1000.00
        Body Cameras (10) $12,000.00
        Total $24,600

        Rationale

        To provided 24/7 service our department is in need of necessary equipment to preserve the safety of our officers and the campus community.

        Resource Type:
        One-time
        Expenditure Category:
        Equipment & Furniture (6400)
        First Year Cost/Savings:
        $24,600.00/$0.00
      Actions/Activities:
      • 3.1.a1 - Equipment Needs

        The San Bernardino Community College District Police, in concert with the Board of Trustees, is committed to providing a safe and secure learning and working enviroment for all students and employees. This will be accoumplised through a cooperative and corrdinated effort involving all departments and the San Bernardino Community College District employees, law enforcement agencies and community.

        It is policy of the Board of Trustees for the San Bernardino Community College District to protect members of the entire college community and the property of the District. In accordance with this policy, the District maintains a Police Department 24 hours a day, 7 days a week. The officers are sworn and duly Commissioned Police Officers of the Sate of California as defined in section 830.32 of the Penal Code and 72330 of the California Education Code and authority extends to anywhere within the state.

        With the above mission state in mind, our police department is in need of equipment to provide our college community with a safe and secure learning enviorment. A list below is the equipment that our officers need:
        1. Body Cameras $15,000
        2. Two Duty Long Rifes (AR-15) $2600
        3. HT Radios (5) $4000.00
        4. Equipment for 2 new officers $6000.00

        Total.........$27,600

         

        Start Date:
        07/01/2017
        End Date:
        06/30/2018
        Responsible Person:
        Chief of Police

10. Progress Report on Last Cycle's Goals, Objectives, and Actions

  1. Estimate progress to date on each of the last cycle’s Goals, Objectives, and Activities.
  2. Any uncompleted Goals, Objectives, and Activities that are still important should appear in the Goals, Objectives, and Action Plans section above.
  • 1 - Goal - Two New Police Officers
    Priority Rank:
    1
    Objectives:
    • 1.1 - Objective - Fill two police officer vacancies. This will lower our overtime cost.
      Priority Rank:
      1
      Original Start Date:
      07/01/2017
      Original End Date:
      06/30/2018
      Revised Start Date:
      07/01/2017
      Revised End Date:
      06/30/2018
      Responsible Person:
      Chief of Police
      Strategic Direction:
      Goal 3: Partnerships of Strategic Importance
      Impact Type:
      District Wide
      Institutional Learning Outcome:
      -- Pick One --
      Resource Requests:
      • 1.1.r1 - To fill department vacancies with qualified personnel and lower our overall overtime cost.
        Description

        It is a policy of the Board of Trustees for the San Bernardino Cummunity College Disrtict to protect members of the entire college community and the property of the District. In accordance with this policy, the District mantains a Police Department 24 hours a day, 7 days a week. The officers are sworn and duly Commissioned Police Officers of the State of California as defined in section 830.32 of the Penal Code and 72330 of the California Education Code and authority extends to anywhere within the state.

         In lineage with the above policy our department is requesting two new police officers.


         

        Rationale

        Intitial start-up cost of $5,380 per month per officer, with future cost of $64,560 per year per officer for an annual saving of $126,213.44.

        Resource Type:
        One-time
        Expenditure Category:
        Classified Unit Member Non-Instruction (2181)
        Funded:
        No
        Funding Source:
        First Year Cost/Savings:
        $64,560.00/$126,231.00
        Second Year Cost/Savings:
        $67,788.00/$176,231.00
        Third Year Cost/Savings:
        $71,172.00/$206,231.00
      Actions/Activities:
      • 1.1.a1 - Fill Two Vacancies

        To provide adequate 24/7 services, the District would need to hire 2 more police officers.

        Start Date:
        07/01/2017
        End Date:
        06/30/2018
        Responsible Person:
        Cheif of Police
        Status Code:
        -- Pick One --
        Progress Description:
        Measurements/Documentation of Progress:
  • 2 - Goal - Salary Increase for Officers
    Priority Rank:
    2
    Objectives:
    • 2.1 - Objective - Salary increase for police officers; in an effort to attract qualified personnel to fill vacancies. This will lower our overtime cost.
      Priority Rank:
      2
      Original Start Date:
      07/01/2017
      Original End Date:
      06/30/2018
      Revised Start Date:
      07/01/2017
      Revised End Date:
      06/30/2018
      Responsible Person:
      Chief of Police
      Strategic Direction:
      Goal 3: Partnerships of Strategic Importance
      Impact Type:
      District Wide
      Institutional Learning Outcome:
      -- Pick One --
      Status Code:
      -- Pick One --
      Progress Description:
      Resource Requests:
      • 2.1.r1 - Salary Increase
        Description

         

        To provide adequate 24/7 services, the District would need to hire 2 more officers.

        Salary increase for police officers will allow our department to attract qualified personnel. With other departments to attract qualofed personnel. With other departments in our area offering salaries far above our current police officer salary, it has become difficult to find qualified personnel for our department. Increasing the salary to a more competitive level will allow our department to competitive level will allow our department to compete with outher departments and fill necessary positions. In addition, having more officers will decrease out overtime.

        Rationale

        Intitial start-up cost of $5,380 per month per officer, with future cost of $64,560 per year per officer for an annual saving of $126,213.44

        Resource Type:
        One-time
        Expenditure Category:
        Classified Unit Member Non-Instruction (2181)
        Funded:
        No
        Funding Source:
        First Year Cost/Savings:
        $64,560.00/$126,231.00
        Second Year Cost/Savings:
        $67,788.00/$176,231.00
        Third Year Cost/Savings:
        $71,172.00/$206,231.00
  • 3 - Goal - Dispatch Services
    Priority Rank:
    3
    Objectives:
    • 3.1 - Objective - Decrease Cost of Dispatch Services and Enhance Officer Safety
      Priority Rank:
      3
      Original Start Date:
      07/01/2016
      Original End Date:
      06/30/2017
      Revised Start Date:
      07/01/2016
      Revised End Date:
      06/30/2017
      Responsible Person:
      Chief of Police
      Strategic Direction:
      Goal 3: Partnerships of Strategic Importance
      Impact Type:
      District Wide
      Institutional Learning Outcome:
      -- Pick One --
      Resource Requests:
      • 3.1.r1 - Cost Savings
        Description
        Rationale

        Initial start up cost of $146,244.35, with future cost of $84,033.60 for an annual savings of $74,595.90.

        Resource Type:
        Ongoing
        Expenditure Category:
        Classified Unit Member Non-Instruction (2181)
        Funded:
        No
        Funding Source:
        First Year Cost/Savings:
        $146,244.35/$24,335.15
        Second Year Cost/Savings:
        $81,033.60/$89,545.90
        Third Year Cost/Savings:
        $81,033.60/$89,545.90
      Actions/Activities:
      • 3.1.a1 - Change Dispatch Services

         

        To provide 24/7 dispatching services the District would need to hire a total of 3 dispatchers.  This would equate to a total annual cost, which would include salary and benefits, of $170,579.50.  This net cost also incorporates additional funds which are paid to the San Bernardino County Sheriff Department for records access and part time dispatching services. Currently, we only have dispatching services Mon-Fri from 8:00-4:30pm.

        By contracting our dispatching services with Cal State San Bernardino, we would have 24/7 emergency dispatching services, which would provide a safer working environment for our officers; as well as create a safer District environment for the community.  At an estimated start up cost of $146,244.35, and thereafter costing $81033.60 per year.  Ultimately the District would save $89,545.90 annually. 

        Start Date:
        07/01/2016
        End Date:
        06/30/2017
        Responsible Person:
        Chief of Police
        Status Code:
        -- Pick One --
        Progress Description:
        Measurements/Documentation of Progress:

11. Process and Participants

  1. Describe briefly the main steps of the process that produced this report.
  2. List the name and function of each participant in that process.
  3. Include as many members of the unit as possible in the preparation and/or review of this document. It should not be the product of the manager alone or of a small proportion of unit members.
  4. Describe the plan for future assessment cycles, particularly if not all measures were applied in current cycle.

a. An assessment done in November 2017 by Interim Police Chief Robert Miller

b. Al Jackson, Police Chief

    Blake Bonnet, Sergeant

    Michele Jeannotte, Administrative Secretary

c.  Attempt to have more department members participate in the review process.

12. Supporting Documents