Plans for District Police Department >> 2014 - 2015 District Police Department District Program Review

The SBCCD Police Department, in concert with the Board of Trustees, is committed to providing a safe and secure learning environment for all students and employees. This will be accomplished through a cooperative and coordinated effort involving all departments and the SBCCD employees, law enforcement agencies and the community. 

i. Purpose

The purpose of the police department is to provide and maintain a safe learning/working environment for all students and staff.

ii. Functions or Services

Provide professional twenty-four hour protection which includes patrolling the CHC/Valley campus and all District facilities. During peak hours we provide foot, bicycle, vehicle and golf-cart patrols for the District.  We respond to, and investigate, criminal activity and calls for service.  We participate in crime prevention programs, enforce parking and all traffic violations, and maintain criminal statistics.  

iii. Clientele(s)

We serve the entire District community, and visitors to all District facilities. 

iv. Value of your services to the clientele(s), the Colleges, and the District

We provide a safe working and learning environment. 

v. Current Organizational structure and number of personnel by function
 

1 - Chief of Police

2 - Sergeants

4 - Police Officers

10 - Security Officers

1 - Dispatch Clerk

1 - Administrative Secretary

vi. Annual budget by object code for the last three years
 

The annual budget by object code is attached.

vii. Hours of operation, location, and other pertinent service characteristics
 

SBCCD Police Department operates 24 hours a day, 7 days a week.  We are located in the Campus Center, Room 100, at Valley College, and in the LADM Building, Room 153, at Crafton Hills College.  Office hours are 8am-5pm, Monday through Friday.    

viii. Significant changes, if any, since the last program review
 

Department was reorganized and elimated the following positions:

Lieutenant 

2 Police Officers

2 Campus Security Officers   

1. Protection of the students and staff.

• Measure - The number of crimes reported
• Assessment method - Monitor the weekly crime rate. Target is to reduce the number of crimes reported per week.

2. Protection of property and parked vehicles.

• Measure - The number of vandalisms and thefts reported
• Assessment method - Monitor the weekly vandalism and theft rate. Target is to reduce the number of thefts and vandalism reported per week.

3. Accurate reporting of crime(s)

• Measure - Audit by the Department of Justice/State Audit for Clery Reporting
• Assessment method - Monitor the letters of concern from the Department of Justice. Target is to reduce the letters of concern per audit.

4. Information disseminated to students and staff.

•  Measure - Program Review Survey
•  Assessment Method - Monitor satisfaction rating. Target is to improve satisfaction rating on next year's Program Review Survey.

A.

1.  Availability of State and Federal grants

2.  Funding from private sources 

B.

1.  State budget

2.  Funding cutback

a.

According to the program review survey, 98% of those who responded were satisfied or very satisfied with their safety on campus. Maintaining the safety of the students, District employees and any others depends on reducing the number of crimes reported. Accurate reporting of crimes and dissemination of information will ensure that everyone is informed.  

b.

1. Willingness of police/security personnel to provide safe campuses with minimal resources.

2. Well trained police department has been a part of the California POST program since 2008.

3. Accommodating to student and staff needs.

4. Accessibility of police web-site containing safety and alert information.

c.

1. Lack of staff/resources.

2. Attracting qualified personnel. 

1. Fully staffed to provide a comfortable level of police/security service for the students and staff.

2. Replacement of old equipment - police vehicles, bicycles, carts, radio system and surveillance cameras.  

a.  

Human Resources 

         i. Police Department's major impact on Human Resources:

• Background investigations
• Delivery and receipt of confidential personnel reports
• Security services

         ii. Human Resources's major impact on Police Department:

• Facilitates the recruitment, hiring, discipline and termination process 

Student Services

          i. Police Department's major impact on Student Services:

• Reporting of student behavior and security services

b. 

It is a policy of the Board of Trustees for the San Bernardino Community College District to protect members of the entire college community and the property of the District. In accordance with this policy, the District maintains a Police Department 24 hours a day, 7 days a week. The officers are sworn and duly Commissioned Police Officers of the State of California as defined in section 830.32 of the Penal Code and 72330 of the California Education Code and authority extends to anywhere within the state.

District police officers are sworn and duly Commissioned Police Officers of the State of California as defined in section 830.32 of the Penal Code and 72330 of the California Education Code and authority extends to anywhere within the state. Officers are mandated to participate in on-going professional training to maintain proficiency and comply with the California State standards. The police employees in our unit have undergone an extensive professional background investigation required by the State of California Peace Officers Standards and Training Commission.  Campus Security Officers receive mandated 24 hour state training in campus enforcement.

• 1 - Goal - Dispatch Services
  Priority Rank:

  1
  Objectives:
  • 1.1 - Objective - Decrease Cost of Dispatch Services and Enhance Officer Safety
    Priority Rank:

    1
    Start Date:

    07/01/2014

    End Date:

    06/30/2015
    Responsible Person:

    Chief of Police
    Strategic Direction:

    Goal 3: Partnerships of Strategic Importance
    Impact Type:

    District Wide
    Institutional Learning Outcome:

    Not Applicable
    Resource Requests:
    • 1.1.r1 - Cost Savings
      Description
      Rationale

      Initial start up cost of $146,244.35, with future cost of $84,033.60 for an annual savings of $74,595.90.

      Resource Type:

      Ongoing

      Expenditure Category:

      Personnel
      First Year Cost/Savings:

      $146,244.35/$24,335.15
      Second Year Cost/Savings:

      $81,033.60/$89,545.90
      Third Year Cost/Savings:

      $81,033.60/$89,545.90
    Actions/Activities:
    • 1.1.a1 - Change Dispatch Services

       

      Currently to provide 24/7 dispatching services the District would need to hire a total of 3 dispatchers.  This would equate to a total annual cost, which would include salary and benefits, of $170,579.50.  This net cost also incorporates additional funds which are paid to the San Bernardino County Sheriff Department for records access and part time dispatching services.  

      By contracting our dispatching services with Cal State San Bernardino, we would have 24/7 emergency dispatching services, which would provide a safer working environment for our officers; as well as create a safer District environment for the community.  At an estimated start up cost of $146,244.35, and thereafter costing $81033.60 per year.  Ultimately the District would save $89,545.90 annually. 

      Start Date:

      07/01/2014

      End Date:

      06/30/2015
      Responsible Person:

      Chief of Police
• 2 - Goal - Create Middle Management and Investigator Position
  Priority Rank:

  2
  Objectives:
  • 2.1 - Objective - A lieutenant position is needed for efficiency.
    Priority Rank:

    2
    Start Date:

    07/01/2014

    End Date:

    06/30/2015
    Responsible Person:

    Chief of Police
    Strategic Direction:

    Goal 3: Partnerships of Strategic Importance
    Impact Type:

    District Wide
    Institutional Learning Outcome:

    Not Applicable
    Resource Requests:
    • 2.1.r1 - Lieutenants position
      Description
      Rationale

      Create better efficiency.

      Resource Type:

      Ongoing

      Expenditure Category:

      Personnel
      First Year Cost/Savings:

      $91,020.00/$0.00
      Second Year Cost/Savings:

      $95,568.00/$0.00
      Third Year Cost/Savings:

      $100,344.00/$0.00
    • 2.1.r2 - Investigator position
      Description
      Rationale

      Create better efficiency.

      Resource Type:

      Ongoing

      Expenditure Category:

      Personnel
      First Year Cost/Savings:

      $50,225.00/$0.00
      Second Year Cost/Savings:

      $52,740.00/$0.00
      Third Year Cost/Savings:

      $55,380.00/$0.00
• 3 - Goal - Purchase new Ford Taurus police unit
  Priority Rank:

  3
  Objectives:
  • 3.1 - Objective - Purchase 1 fuel efficient Ford Taurus vehicle in support of Chancellor's 'go green' policy.
    Priority Rank:

    3
    Start Date:

    07/01/2014

    End Date:

    06/30/2015
    Responsible Person:

    Chief of Police
    Strategic Direction:

    Goal 3: Partnerships of Strategic Importance
    Impact Type:

    District Wide
    Institutional Learning Outcome:

    Not Applicable
    Resource Requests:
    • 3.1.r1 - 1 Ford Taurus Fuel Effificient Vehicle
      Description
      Rationale

      In lineage with the Chancellor's 'go green' policy, 1 new Ford Taurus fuel efficient vehicle would be purchased and converted into a police unit.  With a first year cost of $32,000.00, estimated fuel and maintenance costs would be greatly reduced, allowing for savings of $1500.00 from current outdated security unit.

      Resource Type:

      Ongoing

      Expenditure Category:

      Equipment (6400)
      First Year Cost/Savings:

      $32,000.00/$0.00
      Second Year Cost/Savings:

      $2,000.00/$1,500.00
      Third Year Cost/Savings:

      $2,000.00/$1,500.00
• 4 - Goal - District Emergency Manager Part time Contract Position
  Priority Rank:

  4
  Objectives:
  • 4.1 - Objective - Create a part time contract position for an Emergency Manager who reports to the Chief of Police
    Priority Rank:

    4
    Start Date:

    07/01/2014

    End Date:

    06/30/2015
    Responsible Person:

    Chief of Police
    Strategic Direction:

    Goal 1: Student Success
    Impact Type:

    District Wide
    Institutional Learning Outcome:

    Not Applicable
    Resource Requests:
    • 4.1.r1 - District Emergency Manager
      Description
      Rationale

      A District Emergency Manager is needed to assist in District-wide safety training and planning.

      Resource Type:

      Ongoing

      Expenditure Category:

      Personnel
      First Year Cost/Savings:

      $69,958.00/$0.00
      Second Year Cost/Savings:

      $73,462.00/$0.00
      Third Year Cost/Savings:

      $77,136.00/$0.00

• 1 - Goal - Dispatch Services
  Priority Rank:

  1
  Objectives:
  • 1.1 - Objective - Decrease Cost of Dispatch Services
    Priority Rank:

    1
    Original Start Date:

    04/01/2013

    Original End Date:

    06/30/2014
    Revised Start Date:

    07/01/2014

    Revised End Date:

    06/30/2015
    Responsible Person:

    Chief of Police
    Strategic Direction:

    None
    Impact Type:

    -- Pick One --
    Institutional Learning Outcome:

    Not Applicable
    Resource Requests:
    • 1.1.r1 - Cost Savings
      Description
      Rationale
      Resource Type:

      Ongoing

      Expenditure Category:

      Personnel
      Funded:

      No
      Funding Source:

      TBD
      First Year Cost/Savings:

      $0.00/$12,295.00
      Second Year Cost/Savings:

      $0.00/$12,295.00
      Third Year Cost/Savings:

      $0.00/$12,295.00
    Actions/Activities:
    • 1.1.a1 - Change Dispatch Services

       

      To provide this same service utilizing 3 dispatchers the annual cost for salary and benefits will be approximately $135,330.   Additionally we will eliminate dispatch services with the San Bernardino County Sheriff''s Department which would save approximately $13,000 for just part time dispatch services.

      By contracting emergency police services with Cal State San Bernardino it would provide 24/7 emergency coverage which would provide a higher/professional level of safety for all police, employees, students, staff and faculty.
       

      Start Date:

      04/01/2013

      End Date:

      06/30/2014
      Responsible Person:

      Chief of Police
      Status Code:

      Work is Planned but not yet firmly scheduled
      Progress Description:

      Filled 1 Dispatcher position. 
       

      Measurements/Documentation of Progress:

      TBD

• 2 - Goal - Oversight of Facilities
  Priority Rank:

  2
  Objectives:
  • 2.1 - Objective - Add Security Cameras on Both Campuses
    Priority Rank:

    2
    Original Start Date:

    04/01/2013

    Original End Date:

    06/30/2014
    Revised Start Date:

    07/01/2014

    Revised End Date:

    06/30/2015
    Responsible Person:

    Chief of Police
    Strategic Direction:

    None
    Impact Type:

    -- Pick One --
    Institutional Learning Outcome:

    Not Applicable
    Status Code:

    Work is Planned but not yet firmly scheduled
    Progress Description:

    TBD

    Resource Requests:
    • 2.1.r1 - Purchase Security Cameras
      Description
      Rationale

      With the addition of security cameras at both campuses, the Police Department will be able to ensure the safety of students, staff and property.
       

      Resource Type:

      One-time

      Expenditure Category:

      Equipment (6400)
      Funded:

      No
      Funding Source:

      TBD
      First Year Cost/Savings:

      $25,000.00/$0.00
    • 2.1.r2 - Maintenance & Repair
      Description

      With the purchase of security cameras, we must include annual maintenance and repair cost.

      Rationale

      With the purchase of security cameras, we must include annual maintenance cost and the cost to repair the equipment in the event of malfunction.
       

      Resource Type:

      Ongoing

      Expenditure Category:

      Services (5000)
      Funded:

      No
      Funding Source:

      TBD
      First Year Cost/Savings:

      $2,000.00/$0.00
      Second Year Cost/Savings:

      $2,500.00/$0.00
      Third Year Cost/Savings:

      $3,000.00/$0.00
• 3 - Goal - Improve Perceived Safety
  Priority Rank:

  3
  Objectives:
  • 3.1 - Objective - Increase Staffing
    Priority Rank:

    3
    Original Start Date:

    04/01/2013

    Original End Date:

    06/30/2014
    Revised Start Date:

    07/01/2014

    Revised End Date:

    06/30/2015
    Responsible Person:

    Chief of Police
    Strategic Direction:

    None
    Impact Type:

    -- Pick One --
    Institutional Learning Outcome:

    Not Applicable
    Resource Requests:
    • 3.1.r1 - Fill Vacant Positions
      Description

      We need to fill the following positions:

      1 - College Police Officer

      5 - College Security Officers

      1 - Emergency Manager

      Rationale

      In order to ensure the safety of staff, students and property there is a need to increase the coverage of enforcement.  This can only be accomplished with the addition of 1 College Police Officer position and 5 College Security Officer positions.

      Resource Type:

      One-time

      Expenditure Category:

      Personnel
      Funded:

      No
      Funding Source:

      TBD
      First Year Cost/Savings:

      $272,381.00/$329,818.00
      Second Year Cost/Savings:

      $282,780.00/$319,419.00
      Third Year Cost/Savings:

      $293,668.00/$308,531.00
    • 3.1.r2 - Cost to Fill 3 Dispatch Positions
      Description
      Rationale
      Resource Type:

      Ongoing

      Expenditure Category:

      Personnel
      Funded:

      No
      Funding Source:

      TBD
      First Year Cost/Savings:

      $135,330.00/$0.00
      Second Year Cost/Savings:

      $142,096.00/$0.00
      Third Year Cost/Savings:

      $149,200.00/$0.00
    Actions/Activities:
    • 3.1.a1 - Fill 3 Dispatch Positions

      Increasing our inhouse dispatch services will further improve the perceived safety of our campus.

      Start Date:

      04/01/2013

      End Date:

      06/30/2014
      Responsible Person:

      Chief of Police
      Status Code:

      Work is Planned but not yet firmly scheduled
      Progress Description:

      TBD

      Measurements/Documentation of Progress:

      TBD

    • 3.1.a2 - Begin the Hiring Process
      Start Date:

      04/01/2013

      End Date:

      06/30/2014
      Responsible Person:

      Chief of Police
      Status Code:

      Work is Planned but not yet firmly scheduled
      Progress Description:

      TBD

      Measurements/Documentation of Progress:

      TBD

  • 3.2 - Objective - Purchase 2 New Vehicles
    Priority Rank:

    4
    Original Start Date:

    07/01/2013

    Original End Date:

    06/30/2014
    Revised Start Date:

    07/01/2013

    Revised End Date:

    06/30/2014
    Responsible Person:

    Chief of Police
    Strategic Direction:

    None
    Impact Type:

    -- Pick One --
    Institutional Learning Outcome:

    Not Applicable
    Status Code:

    Work is Underway
    Progress Description:

    2 vehicles have been purchased and are undergoing additional modifications prior to use.

    Resource Requests:
    • 3.2.r1 - Purchase of Vehicles
      Description
      Rationale

      In order to ensure the safety of staff, students and property, there is a need to increase coverage of enforcement. This is helped by the use of new vehicles.

      Resource Type:

      One-time

      Expenditure Category:

      Equipment (6400)
      Funded:

      No
      Funding Source:

      TBD
      First Year Cost/Savings:

      $60,000.00/$0.00
    • 3.2.r2 - Maintenance & Fuel for Vehicles
      Description

      When purchasing new or used vehicles, maintenance cost must be included. Fuel is an ongoing expense.  

      Rationale
      Resource Type:

      Ongoing

      Expenditure Category:

      Services (5000)
      Funded:

      No
      Funding Source:

      TBD
      First Year Cost/Savings:

      $15,000.00/$0.00
      Second Year Cost/Savings:

      $17,000.00/$0.00
      Third Year Cost/Savings:

      $19,000.00/$0.00

a. Police Officer assigned to participate in the program review by Sgt. Stills, with input from Police Chief.

b. Pierre Galvez, Police Chief

    Ken Stills, Sergeant

    Krysten Newbury, Police Officer

c.  Attempt to have more department members participate in the review process.

• 13 PO TRACKING.pdf
• 12 PO TRACKING.pdf
• 11 PO TRACKING.pdf