Plans for District >> 2012 - 2013 District District Program Review >> Objective Priority List

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Id Priority Title Details
1.1 1 Implement hardware and software standards for network infrastructure.

Objective –  Implement hardware and software standards for network infrastructure.

Start Date:
11/01/2010
End Date:
06/30/2014
Responsible Person:
Jeremy Sims
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Technical Services
Goal

1 - Provide a secure and stable computing environment for the district and colleges.

2. Goal - Provide a secure and stable computing environment for the district and colleges
     

Priority Rank:
1
Originating Entity:
Technical Services
Actions/Activities
  • 1.1.a1 - Deploy Switches

    Deploy the recently purchased Extreme switches. This is the final phase of the network infrastructure upgrade. This will be replacing the current Cisco switches that are 3 to 10 years old.

    Start Date:
    03/11/2013
    End Date:
    06/30/2014
    Responsible Person:
    Jeremy Sims
    Originating Entity:
    Technical Services
Details
2.1 2 Collaborate with other educational institutions, government and community agencies, and community based organizations to obtain local/state/federal fund
Start Date:
07/01/2012
End Date:
06/30/2014
Responsible Person:
EDCT Managers
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
EDCT
Goal

2 - Build and nurture partnerships to obtain funding necessary for preparing a highly skilled workforce through short-term training.

Priority Rank:
1
Originating Entity:
EDCT
Actions/Activities
  • 2.1.a1 - Participate in Desert Regional Consortium

    Actively participate in the Desert Regional Consortium to insure that our voice is heard throughout the region and that SBCCD is included in consideration of all regional grant applications.

    Start Date:
    07/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    EDCT Managers
    Originating Entity:
    EDCT
  • 2.1.a2 - Build College Partnerships

    Cultivate and nurture relationships between EDCT managers and faculty and staff representatives at both SBVC and CHC, other community colleges, local four-year colleges and universities, both public and private.

    Start Date:
    07/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    EDCT Managers
    Originating Entity:
    EDCT
  • 2.1.a3 - Build Community Partnerships

    Grow and strengthen existing relationships and develop new relationships where applicable with regional government and private organizations and businesses to maximize our positive impact in the region.

    Start Date:
    07/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    EDCT Managers
    Originating Entity:
    EDCT
Resource Requests
  • 2.1.r1 - Hire a full-time Foundation Director for grant application management and fund solicitation
    Description

    Collaboration between agencies, regions, multiple regions and states is required to obtain both state and federal funding for workforce development programs.  The addition of a full time Foundation Director for grant application management and fund solicitation will increase our ability to develop existing and seek new funding sources.

    Rationale

    EDCT needs to hire a full-time manager to seek and win grants offered for short-term job-training and to obtain funding through available sources.  EDCT needs funding for this position for the first year only. By the second year, the position can be fully-supported with the indirect costs the grantors allow the District to keep from the grants.  EDCT anticipates fully supporting this position from the proceeds of the grants.

    Resource Type:
    One-time
    Expenditure Category:
    Personnel
    Originating Entity:
    EDCT
    First Year Cost/Savings:
    $99,000.00/$0.00
Details
3.1 3 Become Self Sufficient and get off Fund 74
Start Date:
07/01/2012
End Date:
07/01/2014
Responsible Person:
Kenn Couch
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
KVCR
Goal

3 - Ratings

Goal: Increase Ratings on TV

Goal will show an increase in ratings and thus total audience from 850,000 to 950,000, an 11% increase.

Action Steps:

1. Assess national program offerings within budget that are likely to draw the largest audiences (KVCR Program Manager)

2. Assess local needs and issues to address with local programs (KVCR Program Manager)

3. Work with KOCE and KLCS to develop complementary program and promotion schedules in order to assist viewers in finding programs they enjoy on one of the three PBS stations (KVCR TV Station Manager and Program Manager)

Priority Rank:
3
Originating Entity:
KVCR
Actions/Activities
  • 3.1.a1 - Kenn Couch

    Raise the revenue of the station through bequests, donations, pledges, underwriting, rental's, and anything we can think of in the future.

    Start Date:
    07/01/2012
    End Date:
    07/01/2020
    Responsible Person:
    Kenn Couch
    Originating Entity:
    KVCR
Resource Requests
  • 3.1.r1 - Become self sufficient
    Description

    No additonal resources needed.

    Rationale
    Resource Type:
    Ongoing
    Expenditure Category:
    Other
    Originating Entity:
    KVCR
Details
4.1 4 Decrease Cost of Dispatch Services
Start Date:
04/01/2013
End Date:
06/30/2014
Responsible Person:
Chief of Police
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
District Police Department
Goal

4 - Dispatch Services

Priority Rank:
1
Originating Entity:
District Police Department
Actions/Activities
  • 4.1.a1 - Change Dispatch Services

     

    To provide this same service utilizing 3 dispatchers the annual cost for salary and benefits will be approximately $135,330.   Additionally we will eliminate dispatch services with the San Bernardino County Sheriff''s Department which would save approximately $13,000 for just part time dispatch services.

    By contracting emergency police services with Cal State San Bernardino it would provide 24/7 emergency coverage which would provide a higher/professional level of safety for all police, employees, students, staff and faculty.
     

    Start Date:
    04/01/2013
    End Date:
    06/30/2014
    Responsible Person:
    Chief of Police
    Originating Entity:
    District Police Department
Resource Requests
  • 4.1.r1 - Cost Savings
    Description
    Rationale
    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    District Police Department
    First Year Cost/Savings:
    $0.00/$12,295.00
    Second Year Cost/Savings:
    $0.00/$12,295.00
    Third Year Cost/Savings:
    $0.00/$12,295.00
Details
6.1 5 Hire additional Human Resources Generalist

HR Generalist on-site for more accessibility.

Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Human Resources
Goal

6 - Providing excellent customer service to our clientele. Effectively and consistently communicating information to our clientele

(1)  Improve Human Resources customer services

  • Increase HR Generalists Office Hours at the colleges and District Offices

(2)  Effectively and consistently communicating information to our clientele

  • Publish the monthly HR Newsletter
  • Create ease in access to HR website for employees
Priority Rank:
1
Originating Entity:
Human Resources
Resource Requests
  • 6.1.r1 - Hiring HR Generalist
    Description

    Cost of adding HR Generalist - Recruitment cost, salary and benefits associated with the position

    Rationale

    In order to provide expanded service

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Human Resources
    First Year Cost/Savings:
    $75,000.00/$0.00
    Second Year Cost/Savings:
    $70,000.00/$0.00
    Third Year Cost/Savings:
    $72,000.00/$0.00
Details
31.1 6 Expand Information Resources

Improve and expand self-help resources, documentation, and training available to end users in order to increase consistency in information given to end users and to encourage continuous learning for staff and faculty. 

Start Date:
04/16/2010
End Date:
06/30/2013
Responsible Person:
Business Manager
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Business Services
Goal

31 - Efficiently communicate procurement processes and procedures

Priority Rank:
1
Originating Entity:
Business Services
Actions/Activities
  • 31.1.a1 - Maintain Website

    Review content of current webpages and revise to keep current and user friendly.  All web-based data should appear on District Wiki.  Promote website in emails, trainings, and one-on-one discussions.

    Start Date:
    04/16/2010
    End Date:
    06/30/2014
    Responsible Person:
    All Staff
    Originating Entity:
    Business Services
  • 31.1.a2 - Workshops

    Workshops for end users to have continuous learning. One-on-one training sessions (either in-person or via phone) are the preferred delivery method to fulfill on-demand requests.  Training session will be recorded for automated access via SafeColleges.

    Start Date:
    04/16/2010
    End Date:
    06/30/2014
    Responsible Person:
    Purchasing Agent and Project Analyst
    Originating Entity:
    Business Services
Details
2.2 7 Secure sustainable funding to support community outreach that develops and provides rigorous and relevant programming for K-12 students, afterschool students, teachers and CC faculty to enhance academic and career success .
Start Date:
07/01/2012
End Date:
06/30/2014
Responsible Person:
Executive Director EDCT, CTE Community Collaborative Manager
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
EDCT
Goal

2 - Build and nurture partnerships to obtain funding necessary for preparing a highly skilled workforce through short-term training.

Priority Rank:
1
Originating Entity:
EDCT
Actions/Activities
  • 2.2.a1 - CTE Community Collaborative

    Continue to promote, support and grow the CTE Community Collaborative through Counselor's Concave, membership in community organizations, sponsorship of community events and other related programs.

    Start Date:
    07/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    CTE Community Collaborative Grant manager
    Originating Entity:
    EDCT
Details
7.3 8 Conduct a salary survey to ensure competitive compensation
Start Date:
07/01/2013
End Date:
06/30/2013
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Human Resources
Goal

7 - Efficiently recruit and hire qualified individuals.

Reduce the cycle time for recruitments

  • Work with the Hiring Manager to set up Screening Committee who will to establish criteria prior to closing date
  • Post the position within 48 hours
Priority Rank:
3
Originating Entity:
Human Resources
Actions/Activities
  • 7.3.a1 - Steps of Salary Survey

    1. Obtain proposal for a third part review of all salaries and job descriptions for a classification study.

    Start Date:
    07/01/2013
    End Date:
    06/30/2014
    Responsible Person:
    Vice Chancellor, Human Resources
    Originating Entity:
    Human Resources
Details
8.1 9 Add Security Cameras on Both Campuses
Start Date:
04/01/2013
End Date:
06/30/2014
Responsible Person:
Chief of Police
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
District Police Department
Goal

8 - Oversight of Facilities

Priority Rank:
2
Originating Entity:
District Police Department
Resource Requests
  • 8.1.r1 - Purchase Security Cameras
    Description
    Rationale

    With the addition of security cameras at both campuses, the Police Department will be able to ensure the safety of students, staff and property.
     

    Resource Type:
    One-time
    Expenditure Category:
    Equipment
    Originating Entity:
    District Police Department
    First Year Cost/Savings:
    $25,000.00/$0.00
  • 8.1.r2 - Maintenance & Repair
    Description

    With the purchase of security cameras, we must include annual maintenance and repair cost.

    Rationale

    With the purchase of security cameras, we must include annual maintenance cost and the cost to repair the equipment in the event of malfunction.
     

    Resource Type:
    Ongoing
    Expenditure Category:
    Services
    Originating Entity:
    District Police Department
    First Year Cost/Savings:
    $2,000.00/$0.00
    Second Year Cost/Savings:
    $2,500.00/$0.00
    Third Year Cost/Savings:
    $3,000.00/$0.00
Details
18.1 10 Fill current vacant positions.
Start Date:
03/01/2013
End Date:
09/01/2013
Responsible Person:
Hiring Manager & Human Resources
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Administrative Applications
Goal

18 - Employee Maintenance

This goal relates to the maintenance of employee job satisfaction, ability to perform job functions, and overall departmental operations efficiencies.

Priority Rank:
1
Originating Entity:
Administrative Applications
Actions/Activities
  • 18.1.a1 - Post Vacant Positions

    Per approval of the hiring manager, Human Resources will post the vacant positions. First internally, then externally.

    Vacant Positions:

    1. Director, Administrative Application Systems
    2. System Analyst
    3. Senior Programmer / Analyst
    4. Senior Programmer / Analyst
    Start Date:
    03/01/2013
    End Date:
    04/01/2013
    Responsible Person:
    Hiring Manager & Human Resources
    Originating Entity:
    Administrative Applications
  • 18.1.a2 - Hire Short-Terms/Substitutes for Vacant Positions

    To fill the vacant positions during the hiring process, attempts need to be made to hire short-term/substitutes to fill those positions. If positions can't be filled with temporary personal, then overtime will be necessary to still preform necessary tasks.

    Start Date:
    04/01/2013
    End Date:
    07/01/2013
    Responsible Person:
    Hiring Manager & Human Resources
    Originating Entity:
    Administrative Applications
  • 18.1.a3 - Level 1: Committee Interview of eligible applicants

    A committee is formed, and is tasked to review the eligible applicants who passed job descriptions minimum qualifications. Committee preforms first level interviews, and recommends applicants to move to level 2 interviews.

    Start Date:
    07/01/2013
    End Date:
    08/01/2013
    Responsible Person:
    Committee Members and Human Resources
    Originating Entity:
    Administrative Applications
  • 18.1.a4 - Level 2: Hiring manager's interview of committee recommended applicants

    The hiring manager interviews the recommended eligible applicants passed by the hiring committee. The hiring manager will forward any decision to Human Resources; which Human Resources will then send follow-up information to applicant(s).

    Start Date:
    08/01/2013
    End Date:
    09/01/2013
    Responsible Person:
    Hiring Manager & Human Resources
    Originating Entity:
    Administrative Applications
  • 18.1.a5 - Train hired staff

    Once the vacant positions are filled, then necessary training will need to occur to bring the new employees up to speed.

    Start Date:
    07/01/2013
    End Date:
    10/01/2013
    Responsible Person:
    Staff
    Originating Entity:
    Administrative Applications
Resource Requests
  • 18.1.r1 - Overtime Budget
    Description

    Need funding to pay current staff overtime to fill vacant positions tasks, that require more than a 8 hour work day.

    Rationale

    To keep services and support functional while we hire vacant positions, an identified overtime budget resource will allow us to fill some of the vacant position tasks with existing staff. Normally, funding will be from the vacant position(s).

    This funding will have to continue until, at least, the positions are filled.

    Resource Type:
    One-time
    Expenditure Category:
    Personnel
    Originating Entity:
    Administrative Applications
    First Year Cost/Savings:
    $100,000.00/$0.00
    Second Year Cost/Savings:
    $100,000.00/$0.00
    Third Year Cost/Savings:
    $100,000.00/$0.00
  • 18.1.r2 - Training Budget
    Description

    For newly hired employees, there will be a need providing training to bring them up to speed.

    Rationale

    Some of the training could be done in house, but utilizing vendor training classes will provide a more through training experience.

    Resource Type:
    One-time
    Expenditure Category:
    Personnel
    Originating Entity:
    Administrative Applications
    First Year Cost/Savings:
    $50,000.00/$0.00
Details
32.1 11 Submit reorganization plan to VC Fiscal Services for review and approval.
Start Date:
07/01/2013
End Date:
09/30/2013
Responsible Person:
Eloise S. Sifford
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Accounting
Goal

32 - To improve the processes and customers satisfaction of Accounts Payable.

Priority Rank:
2
Originating Entity:
Accounting
Actions/Activities
  • 32.1.a1 - Upgrade Account Clerk II Position

    Work with Human Resources to establish a job description and salary - reclassify position.

    Start Date:
    10/01/2013
    End Date:
    12/31/2013
    Responsible Person:
    Eloise S. Sifford
    Originating Entity:
    Accounting
Resource Requests
  • 32.1.r1 - Reorganization Plan
    Description

    Reorganization Plan - to upgrade one position to include a lead accounts payable clerk

    Rationale

    Currently there are projects that must be done yearly and reports that must be run to meet deadlines.  They include the Vendor Exclusion Program; 1099's; Object Code 9220; Open PO Report, EP's (set up new F/Y) EP's (close or Z) as well as th EDD Report which is run twice monthly.  The Manager overseas these activities; however, an accounts payable lead clerk would be able to take a lead role in completing these activities. 

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Accounting
    First Year Cost/Savings:
    $4,200.00/$0.00
    Second Year Cost/Savings:
    $6,000.00/$0.00
    Third Year Cost/Savings:
    $6,400.00/$0.00
Details
6.2 12 Hire Human Resources Benefits Specialist
Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Human Resources
Goal

6 - Providing excellent customer service to our clientele. Effectively and consistently communicating information to our clientele

(1)  Improve Human Resources customer services

  • Increase HR Generalists Office Hours at the colleges and District Offices

(2)  Effectively and consistently communicating information to our clientele

  • Publish the monthly HR Newsletter
  • Create ease in access to HR website for employees
Priority Rank:
1
Originating Entity:
Human Resources
Resource Requests
  • 6.2.r1 - Hiring Benefit Specialist
    Description

    Cost of adding HR Benefits Specialist

    Recruitment cost, salary and benefits associated with the position
     

    Rationale

    In order to provide specialized service including administration of benefits, administering unemployment, Manage Leave of Absences and Worker’s Compensation claims, manage the Return to Work program, oversee Health and Wellness Programs.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Human Resources
    First Year Cost/Savings:
    $75,000.00/$20,000.00
    Second Year Cost/Savings:
    $70,000.00/$30,000.00
    Third Year Cost/Savings:
    $72,000.00/$35,000.00
Details
11.1 13 Expand SBCCD EDCT's role in Logistics Technology Training programs to assist the Global Export and Logistics industrial sector/cluster in Southern California.
Start Date:
07/01/2012
End Date:
01/31/2014
Responsible Person:
Logistics Technology Manager
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
EDCT
Goal

11 - Provide innovative job training to the workforce in emerging technologies and high growth areas to foster economic prosperity in the region

Priority Rank:
2
Originating Entity:
EDCT
Actions/Activities
  • 11.1.a1 - Global Export and Logistics Sector leadership

    Provide leadership in the Desert Regional Consortium's Global Export and Logistics Sector committee.

    Start Date:
    07/01/2012
    End Date:
    01/31/2014
    Responsible Person:
    Logistics Technology Manager
    Originating Entity:
    EDCT
  • 11.1.a2 - Distribution Management Association membership

    Maintain membership and actively participate in Distribution Management Association of Southern California.

    Start Date:
    07/01/2012
    End Date:
    01/31/2014
    Responsible Person:
    Logistics Technology Manager
    Originating Entity:
    EDCT
  • 11.1.a3 - NSF National Center for Supply Chain Technology Education advisory committee

    Act as a Industry Advisor for the NSF National Center for Supply Chain Technology Education advisory committee.

    Start Date:
    07/01/2012
    End Date:
    01/31/2014
    Responsible Person:
    Logistics Technology Manager
    Originating Entity:
    EDCT
Details
15.1 14 Increase Staffing
Start Date:
04/01/2013
End Date:
06/30/2014
Responsible Person:
Chief of Police
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
District Police Department
Goal

15 - Improve Perceived Safety

Priority Rank:
3
Originating Entity:
District Police Department
Actions/Activities
  • 15.1.a1 - Fill 3 Dispatch Positions

    Increasing our inhouse dispatch services will further improve the perceived safety of our campus.

    Start Date:
    04/01/2013
    End Date:
    06/30/2014
    Responsible Person:
    Chief of Police
    Originating Entity:
    District Police Department
  • 15.1.a2 - Begin the Hiring Process
    Start Date:
    04/01/2013
    End Date:
    06/30/2014
    Responsible Person:
    Chief of Police
    Originating Entity:
    District Police Department
Resource Requests
  • 15.1.r1 - Fill Vacant Positions
    Description

    We need to fill the following positions:

    1 - College Police Officer

    5 - College Security Officers

    1 - Emergency Manager

    Rationale

    In order to ensure the safety of staff, students and property there is a need to increase the coverage of enforcement.  This can only be accomplished with the addition of 1 College Police Officer position and 5 College Security Officer positions.

    Resource Type:
    One-time
    Expenditure Category:
    Personnel
    Originating Entity:
    District Police Department
    First Year Cost/Savings:
    $272,381.00/$329,818.00
    Second Year Cost/Savings:
    $282,780.00/$319,419.00
    Third Year Cost/Savings:
    $293,668.00/$308,531.00
  • 15.1.r2 - Cost to Fill 3 Dispatch Positions
    Description
    Rationale
    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    District Police Department
    First Year Cost/Savings:
    $135,330.00/$0.00
    Second Year Cost/Savings:
    $142,096.00/$0.00
    Third Year Cost/Savings:
    $149,200.00/$0.00
Details
18.2 15 Determine and schedule staff training/conference opportunities
Start Date:
03/01/2013
End Date:
03/01/2014
Responsible Person:
Director & Staff
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Administrative Applications
Goal

18 - Employee Maintenance

This goal relates to the maintenance of employee job satisfaction, ability to perform job functions, and overall departmental operations efficiencies.

Priority Rank:
1
Originating Entity:
Administrative Applications
Actions/Activities
  • 18.2.a1 - Determine Training/Conference Opportunities for the next year

    Before any budget can be determined, a listing of training and conference opportunities needs to be collected and prioritized.

    Start Date:
    03/01/2013
    End Date:
    05/01/2013
    Responsible Person:
    Director & Staff
    Originating Entity:
    Administrative Applications
  • 18.2.a2 - Determine Training/Conferences based on available budget

    Based on available budget, director needs to decide which requested trainings and conferences will be paid for in this years' budget.

    Start Date:
    05/01/2013
    End Date:
    06/01/2013
    Responsible Person:
    Director
    Originating Entity:
    Administrative Applications
Resource Requests
  • 18.2.r1 - Training/Conference Budget
    Description

    A budget needs to be identified to pay for training and/or conferences that staff will be attending through-out the upcoming year.

    Rationale

    These trainings and conferences are necessary to keep staff up-to-date on available technology in the industry and to keep involved with fellow institutions.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Administrative Applications
    First Year Cost/Savings:
    $50,000.00/$0.00
    Second Year Cost/Savings:
    $50,000.00/$0.00
    Third Year Cost/Savings:
    $50,000.00/$0.00
Details
34.1 16 Purchase the appropriate system

Initiate purchase of the paperless accounting system.

Start Date:
07/01/2014
End Date:
06/30/2015
Responsible Person:
Vice Chancellor Fiscal Services
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Payroll
Goal

34 - Move to one accounting system that consolidates databases.

Provides online payroll payment inquiries and provides paperless payroll balance transfers.

Priority Rank:
3
Originating Entity:
Payroll
Resource Requests
  • 34.1.r1 - System Cost
    Description
    Rationale
    Resource Type:
    Ongoing
    Expenditure Category:
    Software
    Originating Entity:
    Payroll
    First Year Cost/Savings:
    $1,000,000.00/$0.00
    Second Year Cost/Savings:
    $400,000.00/$0.00
    Third Year Cost/Savings:
    $400,000.00/$0.00
Details
1.3 17 Implement mechanisms that will aid in the identification and prevention of abuse in sbccd networks.

Objective – Implement mechanisms that will aid in the identification and prevention of abuse in SBCCD networks and computer systems

Start Date:
05/11/2011
End Date:
06/30/2014
Responsible Person:
Jeremy Sims
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Technical Services
Goal

1 - Provide a secure and stable computing environment for the district and colleges.

2. Goal - Provide a secure and stable computing environment for the district and colleges
     

Priority Rank:
1
Originating Entity:
Technical Services
Actions/Activities
  • 1.3.a1 - Switch Security

     

    We will be implementing different security features of the new extreme switches that will help aid in the prevention of data security breaches. 

    Start Date:
    01/01/2013
    End Date:
    01/01/2014
    Responsible Person:
    Jeremy Sims
    Originating Entity:
    Technical Services
Details
6.3 18 Hire Employee Relations Specialist
Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Human Resources
Goal

6 - Providing excellent customer service to our clientele. Effectively and consistently communicating information to our clientele

(1)  Improve Human Resources customer services

  • Increase HR Generalists Office Hours at the colleges and District Offices

(2)  Effectively and consistently communicating information to our clientele

  • Publish the monthly HR Newsletter
  • Create ease in access to HR website for employees
Priority Rank:
1
Originating Entity:
Human Resources
Resource Requests
  • 6.3.r1 - Hiring Employee Relations Specialist
    Description

    Cost of adding HR Employee Relations Specialist

    Recruitment cost, salary and benefits associated with the position
     

    Rationale

    In order to provide specialized service including employee relations, processing grievances, monitoring evaluations, overseeing investigations, and guide management on effective feedback.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Human Resources
    First Year Cost/Savings:
    $75,000.00/$50,000.00
    Second Year Cost/Savings:
    $70,000.00/$60,000.00
    Third Year Cost/Savings:
    $72,000.00/$70,000.00
Details
11.2 19 Expand the scope of Nanotechnology training to include Nanomedicine, Nanoenergy and Nanomaterials and continue to be a leader in the nation in providing cutting edge Nanotechnology training for technicians.
Start Date:
07/01/2012
End Date:
01/31/2014
Responsible Person:
ATTC Director
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
EDCT
Goal

11 - Provide innovative job training to the workforce in emerging technologies and high growth areas to foster economic prosperity in the region

Priority Rank:
2
Originating Entity:
EDCT
Actions/Activities
  • 11.2.a1 - Establish a National Nanotechnology Collaborative

    Establish a 501(c)(3) National Nanotechnology Collaborative that establishes for the first time in the nation a national skills standards for Nanotechnology Technicians that will be an extension of SBCCD.

    Start Date:
    07/01/2012
    End Date:
    01/31/2014
    Responsible Person:
    EDCT Executive Director, ATTC Director
    Originating Entity:
    EDCT
Details
15.2 20 Purchase 2 New Vehicles
Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
Chief of Police
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
District Police Department
Goal

15 - Improve Perceived Safety

Priority Rank:
3
Originating Entity:
District Police Department
Resource Requests
  • 15.2.r1 - Purchase of Vehicles
    Description
    Rationale

    In order to ensure the safety of staff, students and property, there is a need to increase coverage of enforcement. This is helped by the use of new vehicles.

    Resource Type:
    One-time
    Expenditure Category:
    Equipment
    Originating Entity:
    District Police Department
    First Year Cost/Savings:
    $60,000.00/$0.00
  • 15.2.r2 - Maintenance & Fuel for Vehicles
    Description

    When purchasing new or used vehicles, maintenance cost must be included. Fuel is an ongoing expense.  

    Rationale
    Resource Type:
    Ongoing
    Expenditure Category:
    Services
    Originating Entity:
    District Police Department
    First Year Cost/Savings:
    $15,000.00/$0.00
    Second Year Cost/Savings:
    $17,000.00/$0.00
    Third Year Cost/Savings:
    $19,000.00/$0.00
Details
39.1 21 Improve District Office Lobby Safety
Start Date:
01/01/2012
End Date:
06/30/2013
Responsible Person:
Facilities Director
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Facilities
Goal

39 - Improve Safety

Priority Rank:
1
Originating Entity:
Facilities
Actions/Activities
  • 39.1.a1 - Evaluate Lobby Proposals

    Evaluate lobby proposals (e.g. bullet-proof glass, build wall/doorway to HR, Security Officer present in lobby).  Update: During FY 13, a Security Officer has been assigned to the front lobby.  This appears to have improved building safety, as well as for the entire complex.  The use of a Security Officer and other options will continue to be evaluated.

    Start Date:
    01/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    Facilities Director
    Originating Entity:
    Facilities
Details
9.1 22 Integrate online student services into DE and traditional courses

Further the services required to support DE courses in keeping with the quality afforded to face-to-face and campus programs

Start Date:
04/01/2011
End Date:
06/30/2014
Responsible Person:
Trelisa R. Glazatov
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Distance Education
Goal

9 - Provide infrastructure to support DE courses and services

Infrastructure, with funded replacement cycles, will be in place to allow constituents access to DE and campus information through computer based websites and application as well as mobile computing.

Priority Rank:
1
Originating Entity:
Distance Education
Actions/Activities
  • 9.1.a1 - Research best practice regarding online student services

    Responsible Person:
    Trelisa R. Glazatov
    Originating Entity:
    Distance Education
  • 9.1.a2 - Identify & prioritize student service areas

    Identify & prioritize student service areas to augment with online technology

    Responsible Person:
    Trelisa R. Glazatov
    Originating Entity:
    Distance Education
  • 9.1.a3 - Develop online student services plan for DE component

    Responsible Person:
    Trelisa R. Glazatov
    Originating Entity:
    Distance Education
Details
13.1 23 Understand and develop programs to meet the workforce development needs of employers in the region.
Start Date:
07/01/2012
End Date:
06/30/2014
Responsible Person:
Workforce Development Manager
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
EDCT
Goal

13 - Offer customized training solutions that meet the human capital development needs of regional employers.

Priority Rank:
3
Originating Entity:
EDCT
Actions/Activities
  • 13.1.a1 - Advanced Manufacturing Sector leadership

    Provide leadership in the Desert Regional Consortium's Advanced Manufacturing Sector committee.
     

    Start Date:
    07/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    Workforce Development Manager
    Originating Entity:
    EDCT
  • 13.1.a2 - Inland Empire Manufacturers Council membership

    Manitain active membership in the Inland Empire Manufacturers Council.  Support activities of the council and participate in the annual Manfacturer's summit through sponsorship and support.

    Start Date:
    07/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    Workforce Development Manager
    Originating Entity:
    EDCT
  • 13.1.a3 - Green and Clean Energy Technology

    Provide a wide variety of training in Green Technologies and  Clean Energy technology occupational areas as needed by the community.

    Start Date:
    07/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    Workforce Development Manager
    Originating Entity:
    EDCT
Details
24.2 24 Create a Human Resources Standard Operating Procedures Manual

The only cost associated with this objective is the printing cost of approximately $2,000.00

Start Date:
07/01/2013
End Date:
06/30/2015
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Human Resources
Goal

24 - Human Resources Policies and Procedures

(1)  Finalize Human Resources Standard Operating Procedures Manual

  • Review, ensure currency with laws, and implement by Spring 2013

(2)  Update Human Resources Board Policies and Administrative Procedures

  • Review, ensure currency with laws, and implement one Board Policy and Administrative Procedure per quarter
Priority Rank:
2
Originating Entity:
Human Resources
Actions/Activities
  • 24.2.a1 - Steps to updated policies

    Review, ensure currency with laws, and implement by Spring 2014.

    Review, ensure currency with laws, and implement three Board Policy and
    Administrative Procedure per quarter
     

    Start Date:
    07/01/2013
    End Date:
    06/30/2014
    Responsible Person:
    Vice Chancellor, Human Resources
    Originating Entity:
    Human Resources
Resource Requests
  • 24.2.r1 - Procedures Manual and Employee Handbook
    Description

    Printing costs for the Standard Operating Procedures Manual and Employee Handbook.

    Rationale

    In order to distribute the Standard Operating Procedures Manual and Employee Handbook, printing cost will be incurred.

    Resource Type:
    Ongoing
    Expenditure Category:
    Supplies
    Originating Entity:
    Human Resources
    First Year Cost/Savings:
    $5,000.00/$0.00
    Second Year Cost/Savings:
    $1,500.00/$3,500.00
    Third Year Cost/Savings:
    $750.00/$4,250.00
Details
39.2 25 Furniture & Equipment Safety for Earthquake Preparedness
Start Date:
01/01/2012
End Date:
06/30/2013
Responsible Person:
Facilities Director
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Facilities
Goal

39 - Improve Safety

Priority Rank:
1
Originating Entity:
Facilities
Actions/Activities
  • 39.2.a1 - District Sites Stapping Project

    Furniture and equipment strapping/bracing to prevent being displaced during a seismic event.  Update: This project was begun during FY13 and will be ongoing.  During FY 13, Facilities staff evaluated the most "in need" areas and applied bracing.  Project will continue with the lower prioritiy areas.

    Start Date:
    01/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    Facilities Director
    Originating Entity:
    Facilities
Details
5.1 26 Attain staffing (Environmental Health & Safety Specialist/Technician) to increase the effectiveness of EH&S policy and procedures in the District and provide a level of service to the SBCCD communities to ensure continued/increased compliance with all local state and federal, environmental health, safety, emergency preparedness and risk regulations.
Start Date:
03/01/2013
End Date:
03/01/2014
Responsible Person:
Whitney Fields
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Environmental Health & Safety
Goal

5 - Attain staffing (Environmental Health & Safety Specialist/Technician)

Priority Rank:
1
Originating Entity:
Environmental Health & Safety
Resource Requests
  • 5.1.r1 - Staff Acquisition - EH&S Specialists/Technician
    Description

    Attain one staff member for the Environmental Health & Safety Administrator to support the EH&S/Risk/Emergency Preparedness needs of the SBCCD communities.

    Rationale

    Satisfaction survey results indicate and the EH&S operations dictate a need for additional staff to continue to support the EH&S services and needs of the SBBCD communities. An increase in staff (EH&S Specialist/Technician) would provide the operation more flexibility to be of better service and continue to improve and apply vital details to EH&S programs/development/resources.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Environmental Health & Safety
    First Year Cost/Savings:
    $40,000.00/$0.00
    Second Year Cost/Savings:
    $45,000.00/$0.00
Details
13.2 27 Market customized training and professional development programs to the community through various outreach efforts, community events, presentations at events and to the businesses

Host public events and attract businesses and general public to the PDC and ATTC; participate in community and regional events; make presentations at public events and conferences locally, regionally and statewide; advertise programs through the media; increase media coverage through newspaper, radio, television, and press releases for all programs; send bulk mailing for target populations.

Start Date:
07/01/2011
End Date:
06/30/2014
Responsible Person:
Executive Director, Director and Assistant Director of Applied Technologies Training, Workforce Development Manager, and Manager of Logistics Technology
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
EDCT
Goal

13 - Offer customized training solutions that meet the human capital development needs of regional employers.

Priority Rank:
3
Originating Entity:
EDCT
Resource Requests
  • 13.2.r1 - Marketing and outreach
    Description

    As a self-supporting entity, we do not receive any funds from the District to do marketing and outreach to the region. EDCT needs some seed money to aggressively promote our services.
     

    Rationale

    EDCT has to build awareness about its programs and services in the community through aggressive marketing and outreach.

    Resource Type:
    One-time
    Expenditure Category:
    Services
    Originating Entity:
    EDCT
    First Year Cost/Savings:
    $10,000.00/$0.00
Details
20.1 28 Vice Chancellor will review staffing plan with the department. Will ensure that managers are up to date.
Start Date:
07/01/2013
End Date:
06/30/2013
Responsible Person:
Vice Chancellor
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Human Resources
Goal

20 - Maintain and enhance the District Long Range Staffing Plan

Ongoing review of the Long Range Staffing Plan.  Updates submitted April 2011.

Priority Rank:
5
Originating Entity:
Human Resources
Details
27.1 29 Improve helpdesk services through increased usage of online and self-help resources.
Start Date:
03/01/2013
End Date:
03/01/2014
Responsible Person:
Director and Operational Staff
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Administrative Applications
Goal

27 - Operations: Self Sufficient User Community

Priority Rank:
2
Originating Entity:
Administrative Applications
Actions/Activities
  • 27.1.a1 - Create ‘Training Resource’ wiki website

    Using our existing SharePoint solution for a district wiki (http://wiki.sbccd.org), create a sub-wiki specifically for 'Training Resources'. This wiki will server as a go-to website that provides multiple methods of training resources.

    Start Date:
    03/01/2013
    End Date:
    04/01/2013
    Responsible Person:
    Director and Web Developer
    Originating Entity:
    Administrative Applications
  • 27.1.a2 - Determine ‘Training Resource’ wiki entry standards

    With the main 'Training Resources' wiki (http://wiki.sbccd.org/TrainingResources/) created, proper entry standards need to be decided, so resources can be populated in the wiki.

    Start Date:
    04/01/2013
    End Date:
    05/01/2013
    Responsible Person:
    Director and Operational Staff
    Originating Entity:
    Administrative Applications
  • 27.1.a3 - Populate ‘Training Resource’ wiki

    With the wiki available, and entry standards decided, staff must now being to create and/or populate the resources in the wiki.

    Start Date:
    05/01/2013
    End Date:
    03/01/2014
    Responsible Person:
    Director and Operational Staff
    Originating Entity:
    Administrative Applications
Resource Requests
  • 27.1.r1 - Software Budget
    Description

    Our plan is to use our existing 'Microsoft Sharepoint' portal software for the main wiki implementation, and will try to use as many existing or free tools in managing the training resource. However, it is expected that some software will be necessary to optimize resource creation (video trainings, walkthroughs, etc).

    Rationale

    The district already pays for existing software (Microsoft Sharepoint, Microsoft Office, Adobe Acrobat, Camtasia, etc); however, some of these software is license limited and will require additional licenses for Administrative Application Systems staff to utilize.

    Resource Type:
    Ongoing
    Expenditure Category:
    Software
    Originating Entity:
    Administrative Applications
    First Year Cost/Savings:
    $50,000.00/$0.00
    Second Year Cost/Savings:
    $5,000.00/$0.00
    Third Year Cost/Savings:
    $5,000.00/$0.00
  • 27.1.r2 - Training Budget
    Description

    Some staff will be using software for the first time, and will need to be trained to utilize the software to its fullest in providing content to the Training Resource wiki.

    Rationale

    Providing training on newly purchased software, will allow staff to fully utilize the software in providing users with the best training resource content.

    Resource Type:
    One-time
    Expenditure Category:
    Personnel
    Originating Entity:
    Administrative Applications
    First Year Cost/Savings:
    $10,000.00/$0.00
Details
16.1 30 Schedule Training

Meet with District Computing Staff and vendor to determine appropriateness of Image Now in the Accounts Payable process.

Start Date:
03/15/2013
End Date:
06/30/2013
Responsible Person:
Charlie Ng
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Accounting
Goal

16 - Implementation of Image Now to move toward paperless Accounts Payable Processes.

In order to be cost and space efficient, Accounts Payable will accept electronic copies of invoices, packing slips, pruchase orders, contracts and claim forms.

Priority Rank:
1
Originating Entity:
Accounting
Resource Requests
  • 16.1.r1 - Training Cost
    Description

    Receive training through Image Now as part of contract cost.  Training cost is included in the contract.  No additional cost for training is anticipated.

    Rationale

    Familiarize staff with Image Now software and programs.

    Resource Type:
    One-time
    Expenditure Category:
    Software
    Originating Entity:
    Accounting
Details
23.1 31 Enhance District-wide dissemination of information regarding EDCT's mission, value and training programs

Publish a quarterly Newsletter to communicate information pertaining to EDCT; offer awareness building events and activities to make SBCCD's internal community aware of EDCT's mission, vision, and breadth of offerings.

Start Date:
07/01/2011
End Date:
06/30/2014
Responsible Person:
Executive Director of Economic Development and Corporate Training Division
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
EDCT
Goal

23 - Build awareness about EDCT's mission and program offerings among the District employees

The findings of a survey conducted by the District Strategic Planning Committee on Marketing and Outreach indicated that some of the respondents did not understand the role, value, and the breadth of offerings of EDCT. Therefore, the District community must be made aware of the mission, value, and breadth of offerings of EDCT

Priority Rank:
5
Originating Entity:
EDCT
Resource Requests
  • 23.1.r1 - Electronic publishing and e-mailing
    Description

    A quarterly Newsletter should be published
     

    Rationale

    In order to change the lack of awareness of District employees about EDCT mission, value and breadth of offerings as identified by the DSP Marketing and Outreach survey, EDCT needs to have a quarterly informational Newsletter published electronically.

    Resource Type:
    Ongoing
    Expenditure Category:
    Services
    Originating Entity:
    EDCT
    First Year Cost/Savings:
    $2,000.00/$0.00
    Second Year Cost/Savings:
    $2,000.00/$0.00
    Third Year Cost/Savings:
    $2,000.00/$0.00
Details
24.1 32 Update Human Resources Board Policies and Administrative Procedures
Start Date:
07/01/2013
End Date:
06/30/2015
Responsible Person:
Vice Chancellor, Human Resources & Employee Relations
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Human Resources
Goal

24 - Human Resources Policies and Procedures

(1)  Finalize Human Resources Standard Operating Procedures Manual

  • Review, ensure currency with laws, and implement by Spring 2013

(2)  Update Human Resources Board Policies and Administrative Procedures

  • Review, ensure currency with laws, and implement one Board Policy and Administrative Procedure per quarter
Priority Rank:
2
Originating Entity:
Human Resources
Details
30.1 33 Continue to maintain four color press through annual maintenance and service.

Upgrade printing capabilities by acquiring a four color press. (In place October 2010)
Upgrade equipment in Quick Copy
Upgrade on demand color requests.
 

Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
Louis Chavira
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Printing Services
Goal

30 - To support students through faculty and staff with thier printing and graphic needs.

- To support the students through faculty and staff
- Provide faculty and staff with professional results and printing assistance
- Continue to work towards outstanding quality and excellent customer service
- Maintain an efficient and cost effective production schedule
- To afford a multitude of resources to enable effective communication between the
District, students and community

Priority Rank:
1
Originating Entity:
Printing Services
Resource Requests
  • 30.1.r1 - Ryobi 524
    Description

    Secure funding to continue servicing and maintaining the Ryobi 524 four color press

    Rationale

    In order to provide superior service the equipment must function properly.

    Resource Type:
    Ongoing
    Expenditure Category:
    Services
    Originating Entity:
    Printing Services
    First Year Cost/Savings:
    $18,000.00/$0.00
    Second Year Cost/Savings:
    $20,000.00/$0.00
    Third Year Cost/Savings:
    $22,000.00/$0.00
Details
7.1 34 Reduce the cycle time for recruitments

This goal and objective is ongoing to improve HR employment services.

Start Date:
07/01/2013
End Date:
06/30/2015
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Human Resources
Goal

7 - Efficiently recruit and hire qualified individuals.

Reduce the cycle time for recruitments

  • Work with the Hiring Manager to set up Screening Committee who will to establish criteria prior to closing date
  • Post the position within 48 hours
Priority Rank:
3
Originating Entity:
Human Resources
Actions/Activities
  • 7.1.a1 - Steps to reduce cyle time

    1. Post the position within 48 hours of final approval from Vice Chancellor
    2. Work with the Hiring Manager to set up Screening Committee with appropriate representation to be ready in time for meetings
    3. Plan and project timeline of total recruitment process and share with hiring manager
     

    Start Date:
    07/01/2013
    End Date:
    06/30/2015
    Responsible Person:
    Vice Chancellor, Human Resources
    Originating Entity:
    Human Resources
Details
19.1 35 Conduct at least one workshop.

Payroll training on procedures, policies and deadlines; if necessary have one on one training with areas that need additional training.  In future assessment cycles, the Payroll unit request more surveys to be able to assess the needs of employees. Payroll will provide more individual and group training to maintain a professional working relationship between the department, co-workers and employees.

Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
Payroll Supervisior
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Payroll
Goal

19 - Increase Payroll Training districtwide.

According to the District Satisfaction Survey only 44% respondents were satisfied with payroll training provided.  In order to increase the satisfaction rates, Payroll will provide additional training opportunities.  

Priority Rank:
1
Originating Entity:
Payroll
Resource Requests
  • 19.1.r1 - Training Costs
    Description

    Payroll will schedule a workshop on procedures, policies and deadlines.

    Rationale
    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Payroll
    First Year Cost/Savings:
    $300.00/$0.00
    Second Year Cost/Savings:
    $300.00/$0.00
    Third Year Cost/Savings:
    $300.00/$0.00
Details
21.1 36 Implement a single wireless standard for both colleges and the district

Objective – Implement the wireless standard at both colleges and the district.

Start Date:
06/01/2011
End Date:
11/30/2013
Responsible Person:
Jeremy Sims
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Technical Services
Goal

21 - Provide technologies that are cohesive across all service areas of the district.

1. Goal - Provide technologies that are cohesive accross all services areas of the district

Priority Rank:
5
Originating Entity:
Technical Services
Actions/Activities
  • 21.1.a1 - Wireless

    Implement Extreme and Fortinet wireless solution at the colleges and district. These implementations will allow for a standard access method to the wireless networks at all for district wide locations.

    Start Date:
    02/01/2013
    End Date:
    11/30/2013
    Responsible Person:
    Jeremy Sims
    Originating Entity:
    Technical Services
Details
6.4 37 Effectively and consistently communicating information to our clientele

(1)  Enhance the HR Newsletter publication.

(2)  Enhance the HR website for accessibility.

Start Date:
07/01/2013
End Date:
06/30/2015
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Human Resources
Goal

6 - Providing excellent customer service to our clientele. Effectively and consistently communicating information to our clientele

(1)  Improve Human Resources customer services

  • Increase HR Generalists Office Hours at the colleges and District Offices

(2)  Effectively and consistently communicating information to our clientele

  • Publish the monthly HR Newsletter
  • Create ease in access to HR website for employees
Priority Rank:
1
Originating Entity:
Human Resources
Resource Requests
  • 6.4.r1 - Costs of using Social Media
    Description

    Implement various forms of Social Media

    Explore uses of Facebook, Twitter, Four-Square, LinkedIn
     

    Rationale

    To improve and expand methods of communication

    Resource Type:
    Ongoing
    Expenditure Category:
    Other
    Originating Entity:
    Human Resources
    First Year Cost/Savings:
    $5,000.00/$0.00
    Second Year Cost/Savings:
    $5,000.00/$0.00
    Third Year Cost/Savings:
    $5,000.00/$0.00
  • 6.4.r2 - Costs of implementing internal wiki
    Description

    Introduce Wiki for district communication

    Cost for implementing Wiki
     

    Rationale

    Improve communication to the district and keep information updated timely and with more ease.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Human Resources
    First Year Cost/Savings:
    $2,000.00/$0.00
    Second Year Cost/Savings:
    $500.00/$0.00
    Third Year Cost/Savings:
    $500.00/$0.00
Details
25.1 38 Improve set-up procedures
Start Date:
07/01/2010
End Date:
06/30/2014
Responsible Person:
Steve Sutorus
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Facilities
Goal

25 - Efficiently communicate Facilities processes and procedures

Priority Rank:
1
Originating Entity:
Facilities
Actions/Activities
  • 25.1.a1 - Evaluate alternative means of requesting set-ups

    Evaluate alternative means of requesting set-ups. This activity is on-going.

    Start Date:
    07/01/2010
    End Date:
    06/30/2014
    Responsible Person:
    Sutorus
    Originating Entity:
    Facilities
  • 25.1.a2 - Promote event set-up forms

    Promote event set-up forms; this activity is on-going.  The majority of set-up are routine acitivites (e.g. Inland Action Meeting) and an email notification system is currently being used with success.

    Start Date:
    07/01/2010
    End Date:
    06/30/2014
    Responsible Person:
    Sutorus
    Originating Entity:
    Facilities
Details
27.2 39 Improve effective written and verbal communication with users.
Start Date:
03/01/2013
End Date:
03/01/2014
Responsible Person:
Director and Operational Staff
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Administrative Applications
Goal

27 - Operations: Self Sufficient User Community

Priority Rank:
2
Originating Entity:
Administrative Applications
Actions/Activities
  • 27.2.a1 - Create ‘Feedback’ survey interface

    The infrastructure to support 'Feedback' surveys, needs to be created for online feedback.

    Start Date:
    03/01/2013
    End Date:
    06/01/2013
    Responsible Person:
    Director and Web Developer
    Originating Entity:
    Administrative Applications
  • 27.2.a2 - Implement ‘feedback’ links in employee’s e-mail signatures

    With the infrastructure ready, staff will need to update their e-mail signatures with the standard phrase and link for user feedback.

    Start Date:
    06/01/2013
    End Date:
    03/01/2014
    Responsible Person:
    Director and Staff
    Originating Entity:
    Administrative Applications
  • 27.2.a3 - Implement ‘feedback’ links in helpdesk e-mail signatures.

    With the infrastructure ready, staff will need to update their e-mail signatures with the standard phrase and link for user feedback.

    Start Date:
    06/01/2013
    End Date:
    03/01/2014
    Responsible Person:
    Director, Technical and Operational Staff.
    Originating Entity:
    Administrative Applications
Details
26.1 40 Conduct a Training Needs Assessment with assistance from Environmental, Health and Safety Administrator

Develop and conduct a training needs assessment through SNAP to determine the kinds/types of trainings needed by mangers and classified employees.  Work with Research & Planning Department to develop the assessment tool.

Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Human Resources
Goal

26 - Enhance the District's Training Program

(1)  Conduct a Training Needs Assesment to determine what kind of training is need.

(2)  Develop a training program for managers and classified employees.

(3)  Conduct all mandatory trainings.

(4)  Develop a training or workshop evaluation tool.

(5)  Explore new training methods and technology.

Priority Rank:
6
Originating Entity:
Human Resources
Details
28.1 41 Identify potential services that can meet the DE constituents' needs

Start Date:
04/01/2013
End Date:
04/18/2014
Responsible Person:
Trelisa R. Glazatov
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Distance Education
Goal

28 - Expand DE services offerings

Develop prioritize list of potential services and technology that DE may offer at the district and campus levels and to support DE constituents.

Priority Rank:
2
Originating Entity:
Distance Education
Actions/Activities
  • 28.1.a1 - Survey

    Survey all constituencies on types of training and technologies they perceive they need.

    Responsible Person:
    Trelisa R. Glazatov
    Originating Entity:
    Distance Education
Details
31.2 42 Improve communications and customer service

Utilize open and business-appropriate communications to facilitate trust-building, positive working relationships, and an improved end user experience. 

Start Date:
04/16/2010
End Date:
06/30/2014
Responsible Person:
All Staff
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Business Services
Goal

31 - Efficiently communicate procurement processes and procedures

Priority Rank:
1
Originating Entity:
Business Services
Actions/Activities
  • 31.2.a1 - Replying to Communications

    All staff will reply to emails and phone calls promptly and courteously, preferably within less than one (1) business day.

    Start Date:
    04/16/2010
    End Date:
    06/30/2014
    Responsible Person:
    All Staff
    Originating Entity:
    Business Services
  • 31.2.a2 - Important Communications

    In order to promote the fact that the procurement process is responsive to and in consideration of the Colleges' and District's missions, values, and goals, all staff will respect incoming communications in recognition of its importance to the success of the Colleges' and District's missions, values, and goals. Return communications will explain how the procurement process supports the Colleges' and District's missions, values, and goals and will express an appreciation of and procurement's commonality with the end user's duties in meeting the College's and District's missions, values, and goals.

    Start Date:
    04/16/2010
    End Date:
    06/30/2014
    Responsible Person:
    All Staff
    Originating Entity:
    Business Services
Details
16.2 43 Employ short term staff to help with Accounts Payable backlog.
Start Date:
03/31/2013
End Date:
06/30/2013
Responsible Person:
Eloise S. Sifford
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Accounting
Goal

16 - Implementation of Image Now to move toward paperless Accounts Payable Processes.

In order to be cost and space efficient, Accounts Payable will accept electronic copies of invoices, packing slips, pruchase orders, contracts and claim forms.

Priority Rank:
1
Originating Entity:
Accounting
Resource Requests
  • 16.2.r1 - Employee Cost
    Description

    Cost for employing short term staff to help with the processing of Accounts Payable Paperwork.

    Rationale

    Due to implementation of new system, staff will need help while they are training to avoid increased processing time.

    Resource Type:
    One-time
    Expenditure Category:
    Personnel
    Originating Entity:
    Accounting
    First Year Cost/Savings:
    $3,500.00/$0.00
Details
26.2 44 Develop a training program for managers and classified employees.

Develop a training program based on the results of the Training Needs Assessment.

Start Date:
01/01/2014
End Date:
06/30/2016
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Human Resources
Goal

26 - Enhance the District's Training Program

(1)  Conduct a Training Needs Assesment to determine what kind of training is need.

(2)  Develop a training program for managers and classified employees.

(3)  Conduct all mandatory trainings.

(4)  Develop a training or workshop evaluation tool.

(5)  Explore new training methods and technology.

Priority Rank:
6
Originating Entity:
Human Resources
Details
28.2 45 Integrate technology that support DE strategic vision

Start Date:
04/01/2013
End Date:
04/17/2015
Responsible Person:
Trelisa R. Glazatov
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Distance Education
Goal

28 - Expand DE services offerings

Develop prioritize list of potential services and technology that DE may offer at the district and campus levels and to support DE constituents.

Priority Rank:
2
Originating Entity:
Distance Education
Actions/Activities
  • 28.2.a1 - Research emerging technology

    Responsible Person:
    Trelisa R. Glazatov
    Originating Entity:
    Distance Education
  • 28.2.a2 - Identify and recommend feasible technology to implement on campuses/district

    Responsible Person:
    Trelisa R. Glazatov
    Originating Entity:
    Distance Education
  • 28.2.a3 - Develop timeline to complete integration of agreed upon technology

    Responsible Person:
    Trelisa R. Glazatov
    Originating Entity:
    Distance Education
Details
12.1 46 Reduce the number of worker's compensation claims files

This is an ongoing goal and objective to promote safety awareness and trainings.

Start Date:
07/01/2012
End Date:
06/30/2013
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Human Resources
Goal

12 - Ensure a safe and healthy working environment

(1)  Reduce the number of worker's compensation claims filed

  • Promote training and safe working habits

(2)  Develop a health and wellness program

  • Promote a healthy lifestyle to increase work-life wellness and reduce utilization of health insurance cost.
Priority Rank:
4
Originating Entity:
Human Resources
Actions/Activities
  • 12.1.a1 - Steps to reduce work comp claims filed

    o Promote training and safe working habits
    o Implement a Return to Work Program
    o Conduct additional Safety Training to guide managers through claim prevention
     

    Start Date:
    07/01/2013
    End Date:
    06/30/2015
    Responsible Person:
    Vice Chancellor, Human Resources
    Originating Entity:
    Human Resources
Resource Requests
  • 12.1.r1 - Cost of reducing work comp claims
    Description

    Cost of Training

    Rationale

    In order to provide necessary training and programmatic activities in promoting a health work environment and lifestyle, costs of hiring the Benefits Specialist would suffice for this action. Costs would be the same as cost of hiring Benefits Specialist.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Human Resources
    First Year Cost/Savings:
    $75,000.00/$20,000.00
    Second Year Cost/Savings:
    $70,000.00/$30,000.00
    Third Year Cost/Savings:
    $72,000.00/$35,000.00
Details
22.1 47 Improve Purchasing and Contract Processes

Seek and advocate for additional and expanded efficiencies with developing and processing contracts at the Colleges' and District's departments. This is an on-going objective - activities will be updated as needed.

Start Date:
04/16/2010
End Date:
06/30/2014
Responsible Person:
Project Analyst
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Business Services
Goal

22 - Streamline procurement processes and procedures

Seek and advocate for additional and expanded efficiencies in processing contracts, approving and processing purchase requisitions, and delivering materials and goods to departments.

Priority Rank:
2
Originating Entity:
Business Services
Actions/Activities
  • 22.1.a1 - Use Scanning Software (ImageNow) to catalog Certificates of Insurance

    Imaging documents such as certificates of insurance will create efficiencies in the department.

    Start Date:
    01/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    V Diggle
    Originating Entity:
    Business Services
  • 22.1.a2 - Evalute using "non-wet" signatures on legal documents

    Need to research potential of using "non-wet" signatures on legal document (e.g contracts).  This will create efficiencies in the department.

    Start Date:
    01/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    V Diggle
    Originating Entity:
    Business Services
  • 22.1.a3 - Image Now Project Implementation for Business Services

    Include contracts processes into ImageNow workflow.

    Start Date:
    01/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    Sutorus
    Originating Entity:
    Business Services
Resource Requests
  • 22.1.r1 - Purchasing Technician
    Description

    A Purchasing Technician position will assist the Business Services and Purchasing Department with appropriate duties.

    Rationale

    A significant increase in bond-funded construction, KVCR activities, grant-funded program and enrollment growth over the last two decades has not been matched with an increase in the number of positions within the procurement function causing these positions to produce more with fewer resources. The Purchasing Technician position will allow for cross training and provide for a necessary safety net in the event of increased workload, or if the incumbents are on leave (includes purchasing, contracts, and warehouse). Another vital area not receiving adequate attention that would be covered by this position is fixed asset management. Increased efficiencies will create immediate savings and cost-efficiencies throughout the Colleges and District. Some listed duties have been delegated to a federal work/study student position, whose hours can be unreliable due to class schedules and whose duties should be delegated to another classified employee. Savings are estimations of the District-wide general and categorical funds lost annually to late payment fees, legal fees, and errors caused by the procurement workload being greater than the available positions.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Business Services
    First Year Cost/Savings:
    $45,000.00/$40,000.00
    Second Year Cost/Savings:
    $45,000.00/$40,000.00
    Third Year Cost/Savings:
    $45,000.00/$40,000.00
Details
35.1 48 Train staff on Project Management Methodologies
Start Date:
03/01/2013
End Date:
03/01/2014
Responsible Person:
Director and Staff
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Administrative Applications
Goal

35 - Special Projects: Timely and Accurate Project Implementations

Priority Rank:
3
Originating Entity:
Administrative Applications
Actions/Activities
  • 35.1.a1 - Determine staff that needs training.

    We need to make sure our teams have the necessary skills for project management. At least, team leaders need to be trained on the project management methodologies, so they can manage projects under there team unit. However, the following positions have already been identified, but could change:

    Senior Programmer / Analyst (Mike Tran)
    Senior Programmer / Analyst (Joyce Bond)
    Senior Programmer / Analyst (Vacant 1)
    Senior Programmer / Analyst (Vacant 2)
    System Analyst (Vacant 1)

    The following team members have already taken the training:

    Senior Programmer / Analyst (Cory Brady)
    System Analyst (Arlene McGowan)

    Start Date:
    03/01/2013
    End Date:
    05/01/2013
    Responsible Person:
    Director and Staff
    Originating Entity:
    Administrative Applications
  • 35.1.a2 - Schedule Training

    With identified staff, a vendor and training schedule needs to be determined and then training taken.

    Start Date:
    05/01/2013
    End Date:
    03/01/2014
    Responsible Person:
    Staff
    Originating Entity:
    Administrative Applications
Resource Requests
  • 35.1.r1 - Training Budget
    Description

    We need to make sure our teams have the necessary skills for project management. At least, team leaders need to be trained on the project management methodologies, so they can manage projects under there team unit. However, the following positions have already been identified, but could change:

    • Senior Programmer / Analyst (Mike Tran)
    • Senior Programmer / Analyst (Joyce Bond)
    • Senior Programmer / Analyst (Vacant 1)
    • Senior Programmer / Analyst (Vacant 2)
    • System Analyst (Vacant 1)

    The following team members have already taken the training:

    • Senior Programmer / Analyst (Cory Brady)
    • System Analyst (Arlene McGowan)
    Rationale

    For team leaders to properly manage projects and tasks that their team has been assigned, users will need the training necessary to understand project management methodologies. Without this knowledge, project prioritization and project timeliness will not be possible.

    Resource Type:
    One-time
    Expenditure Category:
    Personnel
    Originating Entity:
    Administrative Applications
    First Year Cost/Savings:
    $20,000.00/$0.00
Details
24.3 49 Develop Employee Handbook

Draft handbook for managers, classifieds and short-term/hourly.

Start Date:
07/01/2011
End Date:
12/31/2012
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Human Resources
Goal

24 - Human Resources Policies and Procedures

(1)  Finalize Human Resources Standard Operating Procedures Manual

  • Review, ensure currency with laws, and implement by Spring 2013

(2)  Update Human Resources Board Policies and Administrative Procedures

  • Review, ensure currency with laws, and implement one Board Policy and Administrative Procedure per quarter
Priority Rank:
2
Originating Entity:
Human Resources
Details
29.1 50 Provide promotional safety resources for the campus/district communities.
Start Date:
03/01/2013
End Date:
03/01/2014
Responsible Person:
Whitney Fields
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Environmental Health & Safety
Goal

29 - Provide promotional safety resources for the campus/district communities.

Priority Rank:
2
Originating Entity:
Environmental Health & Safety
Resource Requests
  • 29.1.r1 - Promotional Resources
    Description

    Provide additional funding for promotional resources and contract services for specialized safety training that would be beneficial to the campus communities, inclusive of safety, risk and emergency preparedness training.

    Rationale

    These fundamental resources would provide the SBBCD communities with increase awareness in safety/emergency preparedness/risk policies, programs and procedures and the training they would need to be an asset to the organization.

    Resource Type:
    Ongoing
    Expenditure Category:
    Services
    Originating Entity:
    Environmental Health & Safety
    First Year Cost/Savings:
    $2,500.00/$0.00
    Second Year Cost/Savings:
    $2,600.00/$0.00
Details
33.1 51 Identify training opportunities for DE Faculty and Staff

Start Date:
08/01/2013
End Date:
12/31/2014
Responsible Person:
Glen Kuck
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Distance Education
Goal

33 - Faculty/Staff Training

Increase technology skillset to allow DE to introduce more innovative and emerging technologies and training into the educational process

Priority Rank:
3
Originating Entity:
Distance Education
Actions/Activities
  • 33.1.a1 - Survey

    Survey all constituencies on types of training and technologies they perceive they need.

    Responsible Person:
    Trelisa R. Glazatov
    Originating Entity:
    Distance Education
  • 33.1.a2 - Create training plan for DE staff

    Create training plan for DE staff

    Start Date:
    01/13/2011
    End Date:
    03/29/2013
    Responsible Person:
    Glen Kuck
    Originating Entity:
    Distance Education
Resource Requests
  • 33.1.r1 - Training Funds
    Description

    Dedicated funds for training of DE staff. Request a budget of $7000 per fiscal year for conference registration/travel, workshnd online training modules to support DE staff development

    Rationale
    Resource Type:
    Ongoing
    Expenditure Category:
    Services
    Originating Entity:
    Distance Education
    First Year Cost/Savings:
    $7,000.00/$0.00
Details
7.2 52 Revisit a Mentoring Program for New Hires

Mentoring program was developed.  Implementation of the program ongoing.

Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Human Resources
Goal

7 - Efficiently recruit and hire qualified individuals.

Reduce the cycle time for recruitments

  • Work with the Hiring Manager to set up Screening Committee who will to establish criteria prior to closing date
  • Post the position within 48 hours
Priority Rank:
3
Originating Entity:
Human Resources
Actions/Activities
  • 7.2.a1 - Steps to revisit mentor program


    o Research successful mentorship programs
     

    Start Date:
    07/01/2013
    End Date:
    06/30/2014
    Responsible Person:
    Vice Chancellor, Human Resources
    Originating Entity:
    Human Resources
Details
35.2 53 Review ‘Project Prioritization’ process to maximize available resources.
Start Date:
08/01/2013
End Date:
03/01/2016
Responsible Person:
Director, Staff and Users
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Administrative Applications
Goal

35 - Special Projects: Timely and Accurate Project Implementations

Priority Rank:
3
Originating Entity:
Administrative Applications
Actions/Activities
  • 35.2.a1 - Review ‘Project Prioritization’ processes

    After each project prioritization cycle or at least annually, the process should be reviewed and updates made to increase productivity in processing requsted projects.

    Start Date:
    03/01/2013
    End Date:
    03/01/2016
    Responsible Person:
    Director, Staff and Users
    Originating Entity:
    Administrative Applications
  • 35.2.a2 - Update ‘Project Prioritization’ processes.

    With the recommendations from the review, the 'project prioritization' process and documentation will need to be updated and implemented.

    Start Date:
    03/01/2013
    End Date:
    03/01/2016
    Responsible Person:
    Director
    Originating Entity:
    Administrative Applications
Details
40.1 54 Attend Workshop or Seminar on Customer Service
Start Date:
07/01/2013
End Date:
06/30/2014
Responsible Person:
Payroll Supervisior
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Payroll
Goal

40 - Improve Customer Service

Priority Rank:
2
Originating Entity:
Payroll
Resource Requests
  • 40.1.r1 - Workshop cost
    Description
    Rationale
    Resource Type:
    Ongoing
    Expenditure Category:
    Services
    Originating Entity:
    Payroll
    First Year Cost/Savings:
    $450.00/$0.00
    Second Year Cost/Savings:
    $450.00/$0.00
    Third Year Cost/Savings:
    $450.00/$0.00
Details
12.2 55 Develop a Health and Wellness Program

Health & Wellness program currently being developed.

Start Date:
07/01/2011
End Date:
06/30/2012
Responsible Person:
Vice Chancellor, Human Resources
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Human Resources
Goal

12 - Ensure a safe and healthy working environment

(1)  Reduce the number of worker's compensation claims filed

  • Promote training and safe working habits

(2)  Develop a health and wellness program

  • Promote a healthy lifestyle to increase work-life wellness and reduce utilization of health insurance cost.
Priority Rank:
4
Originating Entity:
Human Resources
Resource Requests
  • 12.2.r1 - Costs of Implementing Training for Health and Wellness
    Description

    o Promote a healthy lifestyle to increase work-life wellness and reduce utilization of health insurance cost.
    o Use all available resources to encourage participation in a work-life wellness program
     

    Rationale

    In order to provide necessary training and programmatic activities in promoting a health work environment and lifestyle, costs of hiring the Benefits Specialist would suffice for this action.   Cost will be incurred with bringing on a HR Benefits Specialst.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Human Resources
    First Year Cost/Savings:
    $75,000.00/$20,000.00
    Second Year Cost/Savings:
    $70,000.00/$30,000.00
    Third Year Cost/Savings:
    $72,000.00/$35,000.00
Details
22.2 56 Improve Requisition Process

Seek and advocate for additional and improved efficiencies in the processing and approval of purchase requisitions. As the result of the December 2011 Business Process Analysis (BPA), it was identified that the campuses' PR approval layers were excessive and that a need to cut down on the number of layers was needed.  Perceptions were expressed in the March 2010 District Services Survey which stated that requisition processing is exceptionally delayed and slow. A statistical analysis of Requisition approvals this fiscal year shows this perception may be based on end users' experiences with outliers rather than the typical process as the typical processing time for Requisitions is two weeks inclusive of weekends and holidays. See attached PR Approval Analysis supporting document; conclusions and methodology are described on page 8 of 10.

Start Date:
04/16/2010
End Date:
06/30/2014
Responsible Person:
Purchasing Agent and Purchasing Technician
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Business Services
Goal

22 - Streamline procurement processes and procedures

Seek and advocate for additional and expanded efficiencies in processing contracts, approving and processing purchase requisitions, and delivering materials and goods to departments.

Priority Rank:
2
Originating Entity:
Business Services
Actions/Activities
  • 22.2.a1 - Train Requisition Approvers/Reduce Approval Layers

    Pro-actively train and continue communications with requisition approvers on their responsibility to approve requisitions within Financial 2000 timely.  As a result of the Business Process Analysis, SBCCD leadership will discuss, and potentially authorize, fewer approval layers.  Purchasing completed its initial review and implementation of streamlined approval paths during FY13.

    Start Date:
    04/16/2010
    End Date:
    06/30/2014
    Responsible Person:
    Purchasing Agent and Purchasing Technician
    Originating Entity:
    Business Services
  • 22.2.a2 - Procurement Card AP Revision

    Current needs are not met by existing AP.  Piloting of potential solutions has occurred.  Need to gather and evaluate all potential changes to the AP.  First draft of AP revision was completed during FY12.

    E-commerce option as well.

    Start Date:
    01/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    Sutorus
    Originating Entity:
    Business Services
  • 22.2.a3 - Electronic Delivery of POs

    Updating the vendor list with accurate email addresses will allow the department to deliver PO electronically, creating efficiencies.  This activity will be even more effective with full ImageNow capabilities.

    Start Date:
    01/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    J Flores
    Originating Entity:
    Business Services
  • 22.2.a4 - ImageNow Project Implementation for Business Services

    Include purchasing processes into ImageNow workflow.
     

    Start Date:
    01/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    Sutorus
    Originating Entity:
    Business Services
Details
33.2 57 Develop web-based training modules

Start Date:
04/01/2011
End Date:
04/17/2014
Responsible Person:
Trelisa R. Glazatov
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Distance Education
Goal

33 - Faculty/Staff Training

Increase technology skillset to allow DE to introduce more innovative and emerging technologies and training into the educational process

Priority Rank:
3
Originating Entity:
Distance Education
Actions/Activities
  • 33.2.a1 - Develop web-based tutorials for FAQs
    Start Date:
    04/11/2011
    End Date:
    04/14/2014
    Responsible Person:
    Trelisa Glazatov
    Originating Entity:
    Distance Education
Resource Requests
  • 33.2.r1 - Software
    Description

    Software to create web-based training modules (I.e. Adobe eLearning and Creative Cloud Suite subscriptiosn @ $29/month) Request 2  licenses.

    Rationale
    Resource Type:
    Ongoing
    Expenditure Category:
    Software
    Originating Entity:
    Distance Education
    First Year Cost/Savings:
    $700.00/$0.00
    Second Year Cost/Savings:
    $700.00/$0.00
    Third Year Cost/Savings:
    $700.00/$0.00
  • 33.2.r2 - Hardware
    Description

    Hardware to create web-based training modules - Dedicated computers to use primarily for development and storing of modules.   Cost would include Computer/monitor as well as external hard drive storage.  Request 2 Computers. Computers will be under the District's computer replacement policy. It is not anticipated that any maintenance/updates to the computer will be necessary in years two and three. Thus, there is no year two or three costs.

     

    Rationale
    Resource Type:
    One-time
    Expenditure Category:
    Equipment
    Originating Entity:
    Distance Education
    First Year Cost/Savings:
    $10,000.00/$0.00
Details
12.3 58 Provide District issued identification cards to all faculty, staff and administration.
Start Date:
04/29/2013
End Date:
04/30/2016
Responsible Person:
Vice Chancellor Human Resources
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Human Resources
Goal

12 - Ensure a safe and healthy working environment

(1)  Reduce the number of worker's compensation claims filed

  • Promote training and safe working habits

(2)  Develop a health and wellness program

  • Promote a healthy lifestyle to increase work-life wellness and reduce utilization of health insurance cost.
Priority Rank:
4
Originating Entity:
Human Resources
Resource Requests
  • 12.3.r1 - Initial purchase of supplies & equipment
    Description

    Purchase of hardware, software and supplies for initial issuance and ongoing maintenance.

    Rationale

    Provide a consistent method to ensure individuals are employees of the District to add a necessary measure of safety at all District sites.

    Resource Type:
    Ongoing
    Expenditure Category:
    Equipment
    Originating Entity:
    Human Resources
    First Year Cost/Savings:
    $35,000.00/$0.00
    Second Year Cost/Savings:
    $7,500.00/$0.00
    Third Year Cost/Savings:
    $7,500.00/$0.00
Details
36.1 59 Disseminate payroll information through Dollars & Sense.
Start Date:
07/01/2011
End Date:
06/30/2014
Responsible Person:
Payroll Supervisior
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Payroll
Goal

36 - Continue Improving payroll communication districtwide

Priority Rank:
1
Originating Entity:
Payroll
Resource Requests
  • 36.1.r1 - Dissemination costs
    Description
    Rationale
    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Payroll
Details
37.1 60 Work closely with help-desk management to improve response times and expand 1st call resolution options.

Objective – Work closely with with Helpdesk management to improve response times and expand 1st call resolution options.

Start Date:
02/01/2011
End Date:
06/30/2014
Responsible Person:
Jeremy Sims
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Technical Services
Goal

37 - Establish an effective support system to empower district and college users to effectively report and resolve technology issues.

3. Goal- Establish an effective support system to empower district and college users to effectively report and resolve technology issues.
  

Priority Rank:
6
Originating Entity:
Technical Services
Actions/Activities
  • 37.1.a1 - Weekly Meetings

    Continue to meet weekly with the helpdesk manager to ensure SLAs are meet and to discuss strategies for improved customer service.

    Start Date:
    01/01/2013
    End Date:
    01/01/2014
    Responsible Person:
    Jeremy Sims
    Originating Entity:
    Technical Services
Details
36.2 61 Enhance website information.
Start Date:
07/01/2011
End Date:
06/30/2014
Responsible Person:
Payroll Supervisior
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Payroll
Goal

36 - Continue Improving payroll communication districtwide

Priority Rank:
1
Originating Entity:
Payroll
Resource Requests
  • 36.2.r1 - Updating costs
    Description
    Rationale
    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Payroll
Details
38.1 62 Improve MIS Error Reporting
Start Date:
03/01/2013
End Date:
03/01/2016
Responsible Person:
Mandate/Reporting Team
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Administrative Applications
Goal

38 - Mandates/Reporting: Improve MIS data quality and submission processing time.

Priority Rank:
4
Originating Entity:
Administrative Applications
Actions/Activities
  • 38.1.a1 - Review/identify new and existing error reports

    The team will need to review existing error reports for changes to the changing of submission errors. Also, the team will need to determine any new error reports that need to be created and added to existing processes.

    Start Date:
    03/01/2013
    End Date:
    05/01/2013
    Responsible Person:
    Mandate/Reporting Team
    Originating Entity:
    Administrative Applications
  • 38.1.a2 - Create/modify identified error reports

    Once a list of changes and new reports have been identified, these will need to be prioritized and modified/created.

    Start Date:
    05/01/2013
    End Date:
    03/01/2014
    Responsible Person:
    Mandate/Reporting Team
    Originating Entity:
    Administrative Applications
Details
37.2 63 Work with the TESS managers to reevaluate our help desk solution in order to insure we are providing the best solution to our users.

Objective – Work with TESS managers to reevaluate Helpdesk solution in order to insure we are providing the best solution to our users.

Start Date:
01/01/2013
End Date:
01/01/2014
Responsible Person:
Jeremy Sims
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Technical Services
Goal

37 - Establish an effective support system to empower district and college users to effectively report and resolve technology issues.

3. Goal- Establish an effective support system to empower district and college users to effectively report and resolve technology issues.
  

Priority Rank:
6
Originating Entity:
Technical Services
Actions/Activities
  • 37.2.a1 - Bring help-desk in house

    Start the process of brining the helpdesk in house. This will involve:

    • hiring and training of staff
    • Implementing helpdesk ticketing system
    • Creating processes for helpdesk tasks
    • Marketing new helpdesk to users
    • creating telephony infrastructure to support helpdesk
    Start Date:
    01/01/2013
    End Date:
    01/01/2014
    Responsible Person:
    Jeremy Sims
    Originating Entity:
    Technical Services
Resource Requests
  • 37.2.r1 - Helpdesk Techs
    Description

    Hire 2 Computer Technicians to handle the helpdesk calls and ticketing.

    Rationale

    Brining the helpdesk in house will require additional staff to answer phone calls and triage helpdesk tickets.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    Originating Entity:
    Technical Services
    First Year Cost/Savings:
    $130,000.00/$0.00
    Second Year Cost/Savings:
    $90,000.00/$0.00
    Third Year Cost/Savings:
    $100,000.00/$0.00
Details
41.1 64 Evaluate pooling District-wide M&O resources
Start Date:
05/03/2010
End Date:
06/30/2014
Responsible Person:
Steve Sutorus
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Facilities
Goal

41 - Improve responsiveness to M&O needs

Priority Rank:
2
Originating Entity:
Facilities
Details
1.2 65 Create the district security policy

Objective – Review, update and or create the District Security Policy. This will be handled through the district Technical Services DETS Committee.

Start Date:
01/03/2011
End Date:
12/31/2013
Responsible Person:
Jeremy Sims
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Technical Services
Goal

1 - Provide a secure and stable computing environment for the district and colleges.

2. Goal - Provide a secure and stable computing environment for the district and colleges
     

Priority Rank:
1
Originating Entity:
Technical Services
Actions/Activities
  • 1.2.a1 - TESS Technical Services Committee

    The TESS Technical Services Committee has been assigned to write the districts security policy.  

    Start Date:
    09/03/2012
    End Date:
    09/30/2013
    Responsible Person:
    Jeremy SIms
    Originating Entity:
    Technical Services
Details
10.1 66 Evaluate parking lot lighting
Start Date:
07/01/2012
End Date:
06/30/2014
Responsible Person:
Sutorus
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Facilities
Goal

10 - Evaluate energy efficiency projects

Priority Rank:
4
Originating Entity:
Facilities
Actions/Activities
  • 10.1.a1 - Evaluate proposals for energy efficiency in parking lots

    Facilities has begun evaluating proposals to lessen the demand for electricity during non-working hours (10:30 pm - 3:30 am).  Current proposals range from rewiring all lot poles to hooking up a timer/dimmer to exisiting equipment.

    Start Date:
    07/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    Sutorus
    Originating Entity:
    Facilities
Resource Requests
  • 10.1.r1 - Installation of electricity savings apparati
    Description

    Installation of electricity savings apparati for District Office parking lot proposals.

    Rationale

    Electricity expenses could be lessened during non-work hours.

    Resource Type:
    One-time
    Expenditure Category:
    Supplies
    Originating Entity:
    Facilities
    First Year Cost/Savings:
    $50,000.00/$4,500.00
    Second Year Cost/Savings:
    $0.00/$4,500.00
    Third Year Cost/Savings:
    $0.00/$4,500.00
Details
10.2 67 Evaluate HVAC controls and machinery
Start Date:
07/01/2012
End Date:
06/30/2014
Responsible Person:
Sutorus/Diaz
Strategic Direction:
None
Impact Type:
-- Pick One --
Originating Entity:
Facilities
Goal

10 - Evaluate energy efficiency projects

Priority Rank:
4
Originating Entity:
Facilities
Actions/Activities
  • 10.2.a1 - Evaluate performance of current HVAC controls and equipment

    Evaluate performance of current HVAC controls and equipment in an effort to create effieciencies and potentially save money.

    Start Date:
    07/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    Sutorus/Diaz
    Originating Entity:
    Facilities
  • 10.2.a2 - Establish and monitor HVAC controls settings

    Establish and monitor HVAC controls settings, evaluate current performance of control and equipment, and service provided by maintenance vendors.

    Start Date:
    07/01/2012
    End Date:
    06/30/2014
    Responsible Person:
    Sutorus/Diaz
    Originating Entity:
    Facilities
Details