Plans for Human Resources >> 2010 Program Review >> Objective Priority List

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Id Priority Title Details
1.1 1 Change Name to "Diversity and Human Resources"

There is no additional resource required for this goal.

Start Date:
07/01/2010
End Date:
07/08/2010
Responsible Person:
Renee Brunelle
Strategic Direction:
None
Impact Type:
-- Pick One --
Goal

1 - Departmental Name Change and Responsibility

To be compliant with Title 5 Section 53000 and to reflect a name change to "Diversity & Human Resources Department"

Priority Rank:
1
Resource Requests
  • 1.1.r1 - Diversity and Human Resources
    Description

    Change from Human Resources to Diversity and Human Resources.

    Rationale

    To be compliant with Title 5.

    Resource Type:
    One-time
    Expenditure Category:
    Services
Details
2.1 1 Hire a full-time Risk Manager
  1. Development and approval of Risk Manager job description.
  2. Salary and benefits = $95,000.00
Start Date:
07/01/2010
End Date:
06/30/2011
Responsible Person:
Renee Brunelle
Strategic Direction:
None
Impact Type:
-- Pick One --
Goal

2 - Ensure a safe and healthy working environment

(1)  Reduce the number of claims filed

  • Promote training and safe working habits

(2)  Develop a health and wellness program

  • Promote a healthy lifestyle to increase work-life wellness and reduce utilization of health insurance costs

(3)  Hire a Risk Manager

Priority Rank:
1
Resource Requests
  • 2.1.r1 - Risk Manager
    Description

    Create a new job description

    Obtain Board of Trustees approval of the Risk Manager job description

    Initiate the recruitment process.

    Rationale

    The Risk Manager position will be responsible for administering and managing the District's risk management program.  This position will be to handle the day-to-day risk management services and operations.

    Resource Type:
    Ongoing
    Expenditure Category:
    Personnel
    First Year Cost/Savings:
    $95,000.00/$0.00
    Second Year Cost/Savings:
    $99,750.00/$0.00
    Third Year Cost/Savings:
    $104,737.50/$0.00
Details
3.1 1 Remodel Human Resources Office Space

Total cost as estimated by Facilities Department is approximately $17,500.00

Start Date:
07/01/2010
End Date:
06/30/2010
Responsible Person:
Renee Brunelle
Strategic Direction:
None
Impact Type:
-- Pick One --
Goal

3 - Providing excellent customer service to our clientele

(1)  Improve Human Resources customer services

  • HR Generalists Office Hours at the colleges and District Offices

(2)  Effectively and consistently communicating information to our clientele

  • Publish the monthly HR Newsletter
  • Create ease in access to employee through intranet

(3)  Remodel the HR office space

  • Key pad entry to HR File room
  • Reception access through HR
  • Additional chairs for Generalists in cubicles
  • HR Library
Priority Rank:
1
Actions/Activities
  • 3.1.a1 - Key Pad Entry to Human Resources File Room

    The total estimate cost of changing from a key entry to key pad (button) is $2,500.00

    Start Date:
    07/01/2010
    End Date:
    08/31/2010
    Responsible Person:
    Renee Brunelle
  • 3.1.a2 - Reception Access through the Human Resources Office

    The total estimate cost is $15,000.00

    Start Date:
    07/01/2010
    End Date:
    12/31/2010
    Responsible Person:
    Renee Brunelle
  • 3.1.a3 - Additional Chairs for Generalist in Cubicles

    The total estimate for additional chairs is $1,000.00

    Start Date:
    07/01/2010
    End Date:
    10/01/2010
    Responsible Person:
    Renee Brunelle
  • 3.1.a4 - Human Resources Library

    The cost to modify an area for the HR Library is $6,000.00

    Start Date:
    07/01/2010
    End Date:
    12/31/2010
    Responsible Person:
    Renee Brunelle
Resource Requests
  • 3.1.r1 - Remodel HR Office Space
    Description

    To provide better customer service to clientele, Human Resources will need to remodel its office space.

    • Key pad entry to the employee records room.
    • Front reception access through the Human Resources area.
    • Additional chairs for Generalists in cubicles
    • Conversion of the current Director of Human Resources office.
    • Human Resources Library. 
    Rationale
    • A key pad entry to the employee records room will provide better security and only Human Resources personnel will have access as opposed to a key that anyone can obtain.
    • Front reception access through the Human Resources area will provide better security and safety exit for the Receptionist.
    • Additional chairs for the Generalist in cubicles will provide better clientele and customer service if they are seated as opposed to hoovering over the Generalist cubicles.
    • Conversion of the Director of Human Resources office will allow for easy and convienent access to the Human Resources staff.
    • Human Resources Library will provide a reference area for the Human Resources staff.
    Resource Type:
    One-time
    Expenditure Category:
    Facilities
    First Year Cost/Savings:
    $45,000.00/$0.00
Details
4.1 1 Efficient Recruitment and Hiring

There is no additional resource need for this goal.

Start Date:
07/01/2010
End Date:
07/01/2010
Responsible Person:
Renee Brunelle
Strategic Direction:
None
Impact Type:
-- Pick One --
Goal

4 - Efficiently recruiting and hiring qualified individuals.

Reduce the cycle time for recruitments

  • Work with the Hiring Manager to set up Screening Committee who will to establish criteria prior to closing date
  • Post the position within 48 hours
Priority Rank:
2
Resource Requests
  • 4.1.r1 - Recruiment and Hiring Process
    Description
    Rationale
    Resource Type:
    Ongoing
    Expenditure Category:
    Services
Details
6.1 1 Finalize the 2009-2010 District Staffing Plan
Start Date:
07/01/2010
End Date:
08/01/2010
Responsible Person:
Renee Brunelle
Strategic Direction:
None
Impact Type:
-- Pick One --
Goal

6 - Maintain and enhance the District Staffing Plan

Priority Rank:
1
Actions/Activities
  • 6.1.a1 - Create and Update the Staffing Matrix
    Start Date:
    07/01/2010
    End Date:
    08/01/2010
    Responsible Person:
    Renee Brunelle
  • 6.1.a2 - Conduct Research on Anticipated Hires
    Start Date:
    07/01/2010
    End Date:
    08/01/2010
    Responsible Person:
    Renee Brunelle
  • 6.1.a3 - Analyze Other Factors that Affect the Deman for Human Resources
    Start Date:
    07/01/2010
    End Date:
    08/01/2010
    Responsible Person:
    Renee Brunelle
Details
5.1 2 Human Resources Standard Operating Procedures Manual

The only cost associated with this objective is the printing cost of approximately $2,000.00

Start Date:
07/01/2010
End Date:
06/30/2011
Responsible Person:
Renee Brunelle
Strategic Direction:
None
Impact Type:
-- Pick One --
Goal

5 - Update Human Resources Policies and Procedures

(1)  Finalize Human Resources Standard Operating Procedures Manual

  • Review, ensure currency with laws, and implement by Fall 2011

(2)  Update Human Resources Board Policies and Administrative Procedures

  • Review, ensure currency with laws, and implement one Board Policy and Administrative Procedure per quarter
Priority Rank:
2
Resource Requests
  • 5.1.r1 - Procedures Manual and Employee Handbook
    Description

    Printing costs for the Employee Handbook.

    Rationale

    In order to distribute the Employee Handbook, printing cost will be incurred.

    Resource Type:
    Ongoing
    Expenditure Category:
    Supplies
    First Year Cost/Savings:
    $5,000.00/$0.00
    Second Year Cost/Savings:
    $1,500.00/$3,500.00
    Third Year Cost/Savings:
    $750.00/$4,250.00
Details