Application for Club Charter

Every Crafton Hills College Student has the right and opportunity to create a Student Organization, as long as it does not completely replicate or conflict with an existing CHC Student organization.

Contact Information

For any questions pertaining to the Student Organization Charter Packet or for general questions, comments and concerns, please feel free to contact the Student Senate or Department of Student Life. 

Department of Student Life: 909-389-3410 

Ericka Paddock, Ed.D: Director, Department of Student Life
stulife@craftonhills.edu

Purpose and Expectations

Please review the following information. The President of the organization must acknowledge that the information below has been read and understood.

Introduction

At CHC, student clubs and organizations are chartered through the Student Senate and their information is held in the Department of Student Life. The mission of the Department of Student Life is to provide a welcoming and safe social environment that intentionally engages campus members in the college life by offering co-curricular opportunities that facilitate leadership development.                         

Benefits

Benefits provided to chartered student organizations include campus space for meetings, events and fundraisers, at no cost, eligibility for funding through the Student Senate, and the ability set up an account through the San Bernardino Community College District. 

Constitution

Each student organization is required to submit and maintain an organized constitution. This constitution should define the general operations, membership criteria and election procedures for the organization. Sample constitutions are available in the Student Senate office. The most current copy of the constitution should be on file in the Department of Student Life. Any amendments made to the constitution should be submitted to the Student Senate office no later than two weeks after the amendment has been passed. Every organization must include and comply with the non-discrimination policy, which includes: race, religion, sexual orientation, national origin, ethnicity, color, age, marital status, gender, citizenship, and disability. 

Current Information

If for any reason the current on file information, constitution, by-laws, or any other pertinent information changes throughout the academic year, it is the responsibility of the student organization President to submit the updates to the Department of Student Life within 2 weeks of the changes. Clubs may be asked to submit a contact information form, including but not limited to member names, email addresses and student ID numbers. Students ID #’s are optional and are used to provide data that will improve services and programs offered by the Department of Student Life. 

Non-Discrimination

This charter serves as the annual statement by the President and their Advisor attesting that the organization has no rules or policies which discriminate on the basis of race, religion, natural origin, ethnicity, color, age, gender, marital status, citizenship, sexual orientation, or disability. 

Student Organization Advisor Requirement

All student organizations must have a current CHC faculty or classified staff member as an advisor. CHC Students and Student Senators cannot be advisors of a student organization. The advisor role is a voluntary position whose role is to assist the organization in achieving its goals and objectives by providing a liaison between Crafton Hills College and the organization. 

Minimum Membership Standards

Official recognition of a student organization requires a minimum of five members and should include three (3) officers, a President, a Treasurer and/or Secretary, and/or the choice of any other officer. The three officers are included in the minimum of five members. Only currently students enrolled at CHC may obtain membership and vote on issues that come before the student organization.

 

General Info

Please write in grammatically correct, well-formed sentences and check your spelling. This information will be cut and pasted onto your club's web page.

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Please provide a short marketing blurb to promote your club. This will be used on your club page and the club listings page. These should be addressed to potential members.

Examples:

  • Come join us for adventures in physics.
  • Grab your calculator and let's do some math!
  • Are you looking for a place to hone your storytelling skills and chare creative feedback? Find your people in the Creative Writing Club.

Membership

e.g. every Tuesday at 10 a.m.

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Please provide the date of elections in this format (Year, semester, etc. )

President's Info
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Vice President's Info
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Treasurer's Info
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Secretary Info
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Member's Name
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Primary Advisor (If applicable)
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Secondary Advisor (If applicable)
Statement of Agreement

All officers, members and advisors agree to: 

  • Appoint a student representative to attend Inter-Club Council (ICC) meetings which are to be held on dates and locations determined by the ICC officers. If a student representative is unable to attend an ICC meeting, please contact CHC Student Senate to arrange a one on one meeting with either ICC Officer.
  • Have a membership that consists of a minimum of five currently enrolled CHC students (required for chartering). For clubs with memberships greater than five, at least 75 percent of the additional members must also be currently enrolled CHC students.
  • Have a Club Advisor present at all meetings and official functions.
  • Comply with the non-discrimination policy.

 

Upon Student Senate approval, charter shall be in effect until August 31 of the following year.