Roles and Responsibilities

Each member of the Professional Development Committee has a meaningful and active role in the development of activities for the campus. Below are the currently defined roles within the committee.

Co-Chairs

The Professional Development Committee at Crafton Hills College has three Co-Chairs who represent the faculty, classified, and management groups on campus.

The co-chairs are responsible for the following:

  • Developing the agenda for each Professional Development Committee meeting
  • Developing and maintaining the CHC Professional Development calendar
  • Creating and maintaining an ongoing log of employees funded for conference attendance including their subsequent presentations and/or workshops with the college community
  • Other issues as needed

Conference Request Liaison

The Conference Request Liaison is the primary contact for all campus employees requesting funding to attend a conference or other event. In this role, the Conference Request Liaison assists employees with correctly submitting all of the paperwork necessary to ensure that they will be reimbursed as expected when funding has been approved for attending an event. This includes ensuring that employees requesting conferences or other events understand, and are adhering to, college and district timelines and policies. Examples of how the Conference Request Liaison might assist an employee include:

  • Helping employees submit requests for title V funding, including an explanation of how the request corresponds to the goals of the Title V grant
  • In the event a request for title V funding is not approved, the Conference Liaison will automatically submit the employee's request to the Professional Development Committee for consideration
  • For all requests for Professional Development funds, the Conference Liaison will explain the Committee's decision parameters and help employees to complete the required forms, including ways and dates for sharing conference information with the CHC community at large.

Clerical Manager

The Clerical Manager is the primary contact for all employees for correctly completing and submitting the paperwork necessary for attending conferences and other off-site events, including attendance associated with Professional Development Committee and Title V funding. Similarly, the Clerical Manager will assist employees with submitting the proper forms and other items associated with reimbursement for expenses after attending an approved event. The Clerical Manager will maintain documents describing the processes and procedures leading to successful fulfillment of the activities associated with this committee role.

Logistics Director 

The Logistics Director is responsible for the logistics of training activities, specifically items such as reserving rooms, coordinating audio visual equipment, and providing refreshments when needed. The Logistics Director maintains documents which include campus contacts, as well as procedures for successfully coordinating the logistics of professional development activities on campus.

Data Coordinator 

The Data Coordinator is responsible for ensuring that sign-in sheets and evaluative instruments are prepared and distributed for professional development activities. The Data Coordinator will maintain documents describing the processes and procedures leading to successful fulfillment of the activities associated with this committee role.

Awards Coordinator 

The Awards Coordinator coordinates any awards activities for the committee, for example, GEM awards. The Awards Coordinator will maintain documents describing the processes and procedures leading to successful fulfillment of the activities associated with this committee role.

Secretary 

The Secretary is responsible for writing, publishing, and maintaining the Minutes of all meetings of the Professional Development Committee. The Secretary will also notify all applicants for funds of the Committee's decisions, including the rationale for those decisions. The Secretary will maintain documents describing the processes and procedures leading to successful fulfillment of the activities associated with this committee role.

Publicists  

The Publicist is responsible for notifying the campus community of all professional development activities, including monthly professional development calendars, weekly reminders, and notifications on the college web site. To this end the Publicist will be responsible for working with the Director of Marketing, the CHC Web Developer and any other entities that will help publicize the activities of the Committee. The Publicist will maintain documents describing the processes and procedures leading to successful fulfillment of the activities associated with this committee role.

Needs Advisor 

The Needs Advisor is responsible for developing information to guide the Committee on current and future practices. The Needs Advisor will provide evaluation of activities, needs assessments and other items to inform the practices of the Committee. The Needs Advisor will maintain documents describing the processes and procedures leading to successful fulfillment of the activities associated with this committee role.

Librarians 

The Librarian is responsible for ensuring that the Teaching and Learning Center (TLC) is fully stocked with appropriate materials and maintain the professional library housed within the TLC. The Librarian will maintain documents describing the processes and procedures leading to successful fulfillment of the activities associated with this committee role.